Job Description

Position: Executive Assistant
Location: Vaughan

Join our client\'s team as an Executive Assistant, supporting the EVP in Vaughan for a 12 to 18-month contract. This pivotal role offers an excellent compensation package and requires on-site presence for 5 days a week. You\'ll play a key part in managing administrative tasks for our EVP, ensuring smooth operations, and anticipating needs.

Responsibilities:

- Administrative Support: Manage all aspects of the EVP\'s office including calendars, emails, and calls.
- Travel & Meeting Coordination: Arrange reservations and organize travel schedules; Schedule meetings, conferences, and appearances.
- Document Preparation: Create memos, emails, spreadsheets, and presentations as needed.
- Confidential Handling: Monitor calendars and emails with a high degree of confidentiality.
- Expense Reporting: Prepare expense reports and maintain necessary logs.
- HR Support: Track attendance, vacations, and manage requests of direct reports.
- Workflow Management: Embed within the EVP\'s workflow to streamline administrative tasks.
- Adaptable Environment: Handle a busy environment, multitask, and manage varied priorities.

Requirements:
- Education: College diploma or bachelor\'s degree in business/accounting.
- Transportation: Valid Ontario driver\'s license and access to a vehicle.

Experience and Skills:
- Experience: At least 5 years supporting senior management.
- Lease Understanding: Ability to comprehend leases/lease abstracts an asset.
- Independence: Capability to work independently with minimal supervision.
- Decision-making: Aptitude for informed decision-making, communicating changes, and handling sensitive issues.
- Organizational Skills: Excellent time management, multitasking, and prioritization abilities.
- Tech Proficiency: Strong MS Office skills; experience with SharePoint beneficial.
- Communication: Superior oral/written communication across management levels.
- Confidentiality: Prior experience in providing accurate confidential support.
- Dynamic and Team Player: Action-oriented, proactive, and diplomatic in interactions.
If you\'re a skilled Executive Assistant with a track record supporting senior executives, possessing the skills outlined, join our client in this rewarding role. Apply today!
Please send your resume to Alia Hussain at alia.hussain@quantum.ca.REFER AND EARN A $50 GIFT CARD! For more details, click here.

OUR VIRTUAL DOORS ARE OPEN! We\'re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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