Job Description

Who We Are

We are

BC's largest Insurance Broker

and looking for individuals to grow with us! A career at HUB means your career opportunities are endless. From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our people. Helping our clients protect what matters most is crucial to who we are, and we are on the lookout for those who share the same passion.

What We're Looking For

We are seeking an

Executive Assistant

to support our Chief Sales Officer and Executive Management Team. This position is based out of our downtown Vancouver office.


We are looking for an independent self-starter who is resourceful and takes initiative to execute tasks in an efficient and streamlined manner; You are encouraged to recommend best practices for managing administrative and operational duties effectively. You must thrive in a dynamic and ever-changing landscape. Your foresight can prevent problems before they even arise, but if problems do come up, then you have a natural ability to independently assess the situation and find a solution.


Requirements

2+ years of experience in a similar role supporting others at the executive level Experience upholding high standards of ethics and confidentiality while handling sensitive information Must be highly organized, proactively anticipate needs and provide confident, structured support. Comfortable offering firm guidance to keep the Chief Sales Officer aligned with key priorities. Must be highly efficient in calendar management, including coordinating multiple schedules, prioritizing commitments & anticipating conflicts before they arise. Can organize, prioritize, and work in a fast-paced, dynamic environment with ever- changing priorities + Highly detail-oriented individual who works with a great level of accuracy
Strong client servicing skills; able to build rapport and relationships to better understand and support their internal partners and their needs Strong verbal and written communication skills Tech-Savvy: Proficient in MS Office (Outlook, Word, Excel, PowerPoint) with experience using pivot tables, V-Lookups, and Excel formulas
Asset Experience That Will Make You Stand Out

Post-Secondary education Insurance industry experience
The Soft Skills

An independent self-starter who can solve problems and effectively execute tasks with confidence and diligence Honest and transparent individual who communicates with candor Motivated individual who is looking to build a long-term career with HUB Strong team player who can coordinate and collaborate well with others Ability to exercise good judgment, show initiative and be proactive

A Day in the Life

Provide direct administrative and office management support to Chief Sales Officer and Executive Management Team as directed. Maintain work schedule and calendar for the Chief Sales Officer. Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff. Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events. Source and book venues, transportation options, and all other event needs Coordinate and order catering for multiple office events/meetings Meeting Coordination and Management (On-site and Off-site) + Schedule, plan and organize meetings
+ Set up and take down meeting rooms
+ Prepare meeting agendas, minutes
Convert data to visual presentations (PowerPoint, Word, Excel, etc.) Prepare reports, letters Provide administrative support as required for day-to-day business operations or special projects Submit expense reports via Oracle Coordinate & book travel via Concur and other platforms Other duties and responsibilities as assigned

What We Offer

Competitive compensation Company matching RRSP contributions Tuition financing and career-related training and development Customizable flexible benefits options for you and your family Mental and physical wellness initiatives A positive, collaborative and team-oriented environment Ongoing personal and career development
The expected salary range for this position is $65,000 to $75,000 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Our Culture Starts with You

We are looking for

SELF-STARTERS

with an

ENTREPRENEURIAL

mindset who will take

OWNERSHIP

of their business We want you to be

INNOVATIVE

and open to sharing your ideas You work with

URGENCY

while providing a high level of

PROFESSIONAL SERVICE

towards our customers, communities, & colleagues. You are a

TEAM PLAYER

who positively impact those around them; We

MOTIVATE

each other to

GROW TOGETHER

You work with a high degree of

INTEGRITY

and

ACCOUNTABILITY

If this sounds like a place you want to be or want to talk to us about the role and opportunities, contact us or apply now. To find associated positions at our HUB simply search

myHUBbc

as a keyword in the search bar on our careers page!


Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.