Job Description

Who - the Company:

Holloway Group is a highly reputable and successful organizational development firm with over 500 active clients throughout BC and across Canada. We are the culmination of over 35 years professional experience and a lifetime of helping large and small organizations and teams effectively and strategically manage change in their lives. We're interested in creating real, positive change, in response to real issues - starting with the individual.

For us, the quality of the work we provide, and the impact we make in the lives of our clients is what defines us, and what keeps us going. We value collaboration, continuous improvement, integrity and developing genuine relationships with our clients. We know and have seen the value of the work we do: helping to solve problems, meet goals, and define the road ahead, while serving to create healthier and better performing workplaces.

Who - the Candidate:

We are looking for an Executive Assistant who will thrive in a fast-paced ever-changing environment. You are an individual who embraces variety, is highly flexible, organized, and reliable, with exceptional attention to detail. Ideal candidates for this role will be accountable, adaptable, and responsive, will take the initiative, and will be responsible for a wide range of administrative, financial, and operational tasks with dedication and resourcefulness.

Proven experience (at least 3 - 5 years) as an Executive Assistant or Administrative Assistant to an extremely busy Executive.

Excellent organizational, time-management, and multitasking skills which includes the ability to maintain a realistic balance among multiple priorities and anticipate and assist the Executive in managing and tracking plans & priority projects ensuring deadlines and expectations are met.

The ability to predict and plan the needs of the Executive. Can anticipate requests, needs, and potential problems.

Manage the Executive's inbox, prioritize messages, and draft responses.

Ensure timely follow-ups on key communications.

Calendar management and travel management experience is essential including booking flights, accommodation and transportation.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

2+ years of basic accounting experience; can assist with banking, manage expense claims, skilled in Accounts Payable, general journal entries, and basic reconciliations.

Strong verbal and written skills. This encompasses excellent interpersonal relationship and communication skills.

Proactive and positive attitude with the ability to anticipate needs and solve problems effectively.

A collaborative, service-oriented approach with a focus on delivering excellent support to clients. Personable and approachable at all times.

Where:

The firm is based in Vancouver, BC. It is necessary that the Executive Assistant live in the Vancouver area. Ideally the EA will also have access to their own vehicle and will be able to provide a Drivers Abstract.

As a Team Member at Holloway Group, You'll Enjoy:

A permanent position in Vancouver

4 days a week, work from home

Straight day shifts from 8:30 am to 4:30 pm

Competitive salary

3 weeks vacation, generous sick/personal leave

Please note, the firm does not offer extended health, RRSP matching, life insurance, or LTD.

If you are interested in this position - please forward your resume and cover letter to Stacey@hollowaygroup.ca. The sooner you can forward your application the better as I am looking to fill this position for March 1st, 2025. There will be an opportunity to be oriented to the role prior to the start date.

I will look forward to meeting you.

Warm regards

Stacey Holloway

Job Type: Permanent

Pay: $54,000.00-$57,000.00 per year

Benefits:

• Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

Application deadline: 2025-02-28