Job Description

About OICR

OICR is Ontario's cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.



Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Job Details

Position: Executive Assistant



Location: MaRS Centre, Toronto



Department: Finance



Reports To: Senior Vice President, Group Chief Financial Officer



Hiring Range: $66,000 - $74,100 per annum commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)



Hours: 35 hours/week



Job Type: Hybrid



Status: Full-Time, Temporary (until January 2027)

Position Summary

The Ontario Institute for Cancer Research (OICR) is looking to fill an existing vacancy for an Executive Assistant to join the Finance team.



The Executive Assistant will provide full executive administrative and office management support to the Senior VP Corporate Services and Group CFO (SVPGCFO), while maintaining a high standard of professionalism, confidentiality and teamwork.



This position is temporary, full-time to cover a maternity leave until January 2027.

Position Responsibilities

Provide proficient administrative support to three senior leaders and their departments, including the SVPGCFO, the Senior Director, Finance and the Senior Director, Human Resources, on a wide variety of complex and confidential matters. Interact with senior team members on key projects. Keep abreast of key deliverables for the SVPGCFO, anticipating business requirements, effectively prioritizing schedules and managing calendars, coordinating meetings and agendas, taking and distributing completed minutes in a timely fashion and ensuring deadlines are met. Prepare and coordinate materials for Board Meetings and subcommittee meetings, as required. Prepare and monitor Finance and HR budgets. Handle correspondence, coordinate and track the submission of invoices and expenses and investigate any discrepancies. Perform budgetary and expense reporting support functions. Partner with managers to assist in organizing staff meetings, as required. Coordinate internal communications for corporate priorities; liaise with internal stakeholders. Draft day to day correspondence. Review and edit written documents. Prepare presentations. Act as a trusted liaison with administrative staff within OICR and with external stakeholders. Handle all general office duties such as ordering supplies, arranging for pick-up and delivery of courier packages, photocopying, etc. Update department organizational charts. Arrange travel. Set up meeting rooms and arrange refreshments. May require work outside of standard business hours to support meetings, on occasion. Assist with special projects as assigned including corporate wide initiatives. Provide backup to reception when needed. Perform other duties as consistent with job classification, as required.

Qualifications

Post-secondary education or recognized equivalent. Experience with supporting a Senior Leader in a comparable administrative role. Excellent time management, planning and organization skills. Results-oriented mindset coupled with a strong sense of urgency. Advanced computer skills (Microsoft Word, Excel, Outlook, PowerPoint). Experience in working with Microsoft Project, Visio and Adobe Acrobat. Excellent communication skills, both oral and written. Very strong attention to detail. Excellent interpersonal and customer service skills. Ability to effectively interact with all levels of staff and management. Maintains confidentiality and professional approach at all times, exercises appropriate level of tact and discretion when handling sensitive matters or difficult situations. Must be a team player and able to work collaboratively across departments. Proven ability to multi-task, manage projects and meet deadlines. Adaptable and proficient at working in a new and fast paced environment.




For more information about OICR, please visit the website at www.oicr.on.ca.



To learn more about working at OICR, visit our career page.

CLOSING DATE: January 19, 2026 at 3:00 P.M.

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.



OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications in accordance with OICR's privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.

Resume Format:

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The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.