Job Description

Build the future with us
We are seeking a highly organized and proactive Executive Assistant to provide direct support to two senior leaders within Dealer Services. This role requires exceptional multitasking, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.
This position is a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.
What you'll accomplish with us
As an Executive Assistant, you'll be at the core of our mission. Here are the main responsibilities:Manage calendars and emails for both Vice Presidents, including complex scheduling across the Executive Team Anticipate needs and implement tools and procedures to enhance office efficiency Maintain and update schedules for recurring committee meetings Draft, revise, translate, and format documents, correspondence, and PowerPoint presentations in both official languages Coordinate national strategic meetings, including travel, accommodations, venues, and catering Organize and support Town Halls (All Employee, New Employee, Operations, etc.) Attend meetings (virtual/in-person), take notes, and summarize key takeaways Coordinate conference attendance logistics (travel, registration, hotel, etc.) Maintain organizational charts for both Vice Presidents and their teams Support and organize DMS meetings (2.5, 3, and 4), including guest coordination and content preparation Manage security requests via the SecurityRequest platform Oversee onboarding of new employees: IT setup, security, building access, and team introductions Represent both Vice Presidents as a committee member on Viva Engage Perform various ad hoc administrative duties as required

What could accelerate your success in this role
We're looking for someone who has :A minimum of 7 years of experience as an Executive Assistant Excellent interpersonal, communication, and collaboration skills with internal and external stakeholders Strong organizational and time management abilities; able to juggle multiple priorities and deadlines High attention to detail, discretion, and sound judgment Proficient in Microsoft 365 tools: Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote Experience in a Lean environment is considered an advantage Demonstrated professionalism and commitment to confidentiality Knowledge of the French language is an asset. Position based in Toronto or Oakville

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply - your place might be with us, and we want to get to know you!

Why you'll love working with usA work environment where learning and development merge with a collective pursuit of excellence A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces Competitive benefits: Flexible group insurance, competitive pension plan, stock purchase plan, vacation and wellness/personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Apply now and get ahead of your career, where your talent really belongs!
Still unsure about applying? At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply - your place might be with us, and we want to get to know you!
Applicants must be authorized to work for any employer in the U.S. We are unable to support or take over sponsorship of employment visas at this time, including H-1B visas and participation in STEM OPT work authorizations.
Company
IA Financial Services Inc.
Posting End Date
2026-01-09

About us
iA American Warranty LP, American Amicable Group of Companies, iA American Life Insurance Company and Industrial Alliance Portfolio Management LLC are all part of iA Financial Group, one of the largest insurance and wealth management groups in North America. In the last few years, iA American has been thoughtfully built by iA Financial Group through the acquisition of several US based entities. Our suite of products and services includes automotive protection packages, reinsurance options, dealer support, direct-to-consumer products, in-house administration, life insurance, progressive special markets, and more!
iA Financial Group is the fourth largest life and health insurance company in Canada and offers a wide range of products for all stages of life and to meet the needs of clients across its vast sales network. Founded in 1892, iA Financial Group's stability and solidity make it an employer of choice that invests in its employees and their development over the long term. Our CEO Denis Ricard won #1 Insurance CEO in Canada from Glassdoor!
Our Commitment to Diversity and Inclusion
Our differences make us unique, and even stronger. That's why, at iA Financial Group, we are committed to supporting and celebrating diversity. We are continually building a team that is as diverse as the people and communities we serve. By combining our different ways of seeing and experiencing the world, we will always be stronger than the sum of our parts! To learn more click here.