Job Description

What will you do?

Act as the key contact for the executive that you will be supporting. Document technical meeting minutes and maintain action items. Manage team moves and changes in workday including vacation tracking and absence management Management of compliance reporting tasks such as overdue staff training, expenses, etcetera Manage and maintain the executive calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided Act as the VP's delegate for email and phone during absences, handle/forward issues, prioritizing for VP's action upon return For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets Coordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team Support in the organization of quarterly town halls, employee recognition celebrations, and other team events Maintain global distribution list and distributes group-wide communications Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

Must-have

2-5 years' experience in office administration and providing support to senior-level management or relevant experience Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization Ability to thrive in a collaborative environment with a strong capability to prioritize activities. Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements Ability to work efficiently and accurately with minimal supervision Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills Excellent written communication skills

Nice-to-have

Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done Professionalism, initiative, enthusiasm, energy, and a sense of urgency Financial industry Executive Admin experience

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

16 YORK ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-10-16

Application Deadline:

2025-10-30

Note

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

I

nclusion

and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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