Job Description

:
We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to senior leadership, ensuring their schedules and tasks are managed efficiently. This position is based in Toronto, Ontario, and offers an opportunity to work in a fast-paced and dynamic environment. Apply now, this great opportunity is exclusively through Robert Half.
Responsibilities:

• Manage and coordinate complex calendars, scheduling appointments, meetings, and events for senior executives.

• Arrange and oversee detailed travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize meeting agendas, presentations, and follow-up materials.

• Serve as a primary point of contact for internal and external stakeholders on behalf of the executive team.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Track and organize executive expenses, ensuring timely and accurate reporting.

• Assist with the preparation of reports, correspondence, and other documentation as needed.

• Utilize Office tools to create and edit documents, spreadsheets, and presentations.

• Anticipate the needs of executives and address them proactively to optimize their time and efficiency.

• Support additional administrative tasks as required to ensure smooth operations.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling.
• Demonstrated ability to arrange and manage complex travel itineraries.
• Advanced skills in Office software, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management abilities.
• Exceptional communication skills, both written and verbal.
• Ability to handle sensitive information with utmost confidentiality.
• A proactive and adaptable approach to problem-solving and multitasking.