Key Responsibilities
Calendar, Scheduling & Coordination (40%)
Manage daily calendar scheduling for the Co-Presidents (2) and Executive Leadership Team (3), including high-volume meeting requests and shifting priorities
Coordinate complex calendar logistics for all 5 executives, including internal meetings, external partner calls, and cross-functional sessions
Plan and manage film festival schedules for executives across major markets (e.g., TIFF, Cannes, Berlinale, Sundance, etc.)
Proactively coordinate recurring internal meetings such as all-staff meetings, department head meetings, strategy meetings, and Town Halls
Maintain accurate and up-to-date meeting documentation, agendas, and action items
Travel, Expenses & Logistics (20%)
Arrange travel, accommodations, and itineraries for executives and Elevation staff on an ad-hoc basis
Track and manage executive expense reports, including charges on personal and corporate credit cards
Handle logistical needs around events, offsites, and executive team travel to industry events
Assist in office relocations, expansions, or reconfigurations as needed
Administrative & Process Support (30%)
Upload script submissions and maintain Projects Database and Business Affairs Database within the Notion platform
Circulate invoices, contracts, and signature-ready documents across executive and legal functions
Support CIPO/USCO filings for copyright and trademark protection
Perform ad-hoc office administrative tasks including managing deliveries, sorting FedEx and courier packages
Track and manage office supply levels, order weekly groceries, and coordinate food delivery for meetings/events
Assist with preparing the HR newsletter that is distributed monthly across the company
Assist in organizing major company events such as the annual Holiday Party, Summer Social, Town Halls, etc.
Internal Communications & Support (10%)
Support preparation of internal communications, updates, and presentation materials for executives
Coordinate with teams to collect information and updates for newsletters, meetings, or internal announcements
Assist with formatting internal documents, slide decks, and policy updates for executive review
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