Job Description

:Robert Half\'s client, a global consultancy firm has an opening in their downtown Toronto operation for an Executive Assistant / Project Assistant to support one of the leading consultants in their Leadership Advisory Practice.As the Executive Assistant / Project Assistant, you will have the ability to apply your administrative experience coupled with your project management skills. This is a great opportunity with a client focused and fast paced organization. This is a full-time role with a hybrid model, 50% office / 50% remote.As the Executive Assistant / Project Assistant, your responsibilities may include but not limited to the following:

• Serve as a business partner providing ongoing project management assistance in complex and confidential assignments

• Work closely and effectively with multiple internal teams as well as client groups ensuring deadlines are met and clients are served

• Ensure that global database is updated and accurate, including client/internal documents, notes, emails, and appointments

• Take a hands-on approach in producing high quality deliverables, ensuring completion within the designated timeline.

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often under tight deadlines

• Assist in reviewing invoices for clients prior to approval and billing

• Build positive relationships and interfaces with high-level executives involved in highly confidential projects

• Manage a complex calendar and arrange all scheduling for meetings and events

• Arrange and coordinates complex and detailed travel plans, itineraries, and agendas

• Compose, prepare, and edit correspondence that is often confidential

• 5 or more years of experience in an EA/Project Assistant position supporting a senior executive

• Demonstrated project coordination experience

• Strong communication skills both verbally and written

• Strong organizational and planning skills

• Ability to build positive relationships

• Demonstrates the ability to complete tasks in a timely and accurate manner

• Proficient in MS Office (Word, PowerPoint and Excel)

• Competitive base salary

• Annual bonus

• Annual RRSP employer contribution

• Hybrid work model, 50% in office / 50% remote

• Personal Time Off - paid vacation, sick days, and personal days

• Comprehensive Health Plan - medical, dental, vision, life insurance, long-term disability

• Employee Assistant program (EAP)

• Employee wellness program

• Downtown core office, minutes walk from Union station

Robert Half