Job Description

Position: Executive Assistant
Location: Downtown Toronto (hybrid: 2 days onsite per week)
Job Type: Permanent

Our client, a not-for-profit organization in the healthcare sector is currently looking for an Executive Assistant to join their team that provides administrative support to the organization. In this role you will be responsible for a lot of calendar management, meeting coordination and other administrative responsibilities. The ideal candidate will have 2-3 years of experience in a comparable industry and a passion for healthcare!

Primary Responsibilities:

- Providing administrative support within a team to work together to support various committees working and working groups
- Managing the inbox and preparing routine replies to incoming correspondence
- Preparing and distributing agendas booking meeting rooms and coordinating in person and online meetings
- Maintaining accurate and up to date files and corporate records using CRMs
- Leasing with hotels, catering and all logistics for various events
- Preparing cheques, processing invoices, and preparing vendor contract requests for approval

What you need to be successful in this role:

- Previous administrative experience in a healthcare/hospital setting, association, not-for-profit or regulatory body required
- 2-3 years of administrative support experience with an emphasis on calendar management and meeting coordination
- Previous experience supporting a team
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
- Strong communication skills, detailed orientated and positive attitude
- Ability to confidentially handle sensitive information

If this sounds like you, please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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