Job Description

Position: Executive Assistant
Location: Downtown Toronto (hybrid-in office 4 days a week)
Job Type: 12-month contract, possibility of extension or conversion

Our client is currently looking for an Executive Assistant to be the supportive force for their senior leadership team. The ideal candidate will have previous work experience working in an office environment, performing administrative duties and providing support to management.

Primary Responsibilities:

- Proactively manage the Executive\'s schedule, including coordinating with client and business-related activities with minimal input and direction
- Perform daily management and support 3 executives on the team
- Manage office expenses to budget
- Assemble, format, and proofread executive presentations and briefing materials
- Anticipate business and client service needs, demonstrating resourcefulness and out-of-the-box thinking
- Work collaboratively, leveraging appropriate firm resources to manage, own, and streamline administrative tasks
- Coordinate and attend internal/external meetings as requested, to document action items for independent follow-up
- Be responsible for scheduling and arranging meetings and conference calls involving multiple Senior Executives

What you need to be successful in this role:

- Post-secondary education (Bachelor\'s Degree or College Diploma) or equivalent combination of education and experience
- 3+ years\' experience supporting multiple Senior Executives
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
- Detail-oriented
- Proven ability to effectively prioritize work flow
- Excellent interpersonal written and oral communication skills
- Ability to confidentially handle sensitive information

If this sounds like you, please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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