Job Description

TRADER Corporation is a trusted Canadian leader in online media, dealer and lender services. The company is comprised of AutoTrader.ca, AutoSync and Dealertrack Canada. AutoTrader.ca (AutoHebdo.net in Quebec) offers the largest inventory of new cars and used cars in Canada, receiving over 25 million monthly visits to its marketplace. With over 3,500 subscribers and counting, AutoSync is the largest and fastest growing dealer and OEM software provider in Canada. The platform\'s suite of connected automotive software solutions brings advertising, conversion and operational support together, synchronizing the entire retail process. AutoSync\'s diverse range of offerings includes: vAuto, EasyDeal, xtime, Motoinsight, Activix, TAdvantage and TRFFK. Dealertrack is Canada\xe2\x80\x99s largest automotive financing portal, enhancing efficiency and profitability for all major segments of the automotive, marine, recreational vehicle, motorcycle and powersport retail industries. Over 6.5 million credit applications are submitted via the Dealertrack Canada portal each year. Visit tradercorporation.com to learn more..


Provides, with minimum supervision, confidential administrative support to the Executive and the team, in order to ensure smooth departmental/organizational operations. Works closely with the Executive in order to ensure maximum time management, using discretion at all times.

What You\xe2\x80\x99ll Do:

• Maintains and manages Executive\xe2\x80\x99s appointment schedule. Plans, organizes and schedules meetings, conferences and teleconferences according to specific requests, by anticipating all necessary conveniences.
• Schedules and attends confidential management and board meetings, prepares board decks and agendas, presentations, materials, and transcribes or distributes minutes. Acts as constant liaison and gatekeeper between the Executive and all members of the team, and with customers/suppliers, while demonstrating tact and professionalism.
• Conserves Executive\xe2\x80\x99s time by reading, researching, and routing written correspondence including email; screens/handles correspondence, requests and phone calls; drafts letters, documents and information pieces in both official languages, translates if needed; produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Coordinates all travel arrangements for the Executive and offsite department/Exec meetings (itineraries, airfare, hotel accommodation, car rental, etc).
• Accounting/budget:
• Updates management files, prepares expense reports, verifies department expenses, provides follow-up, and makes sure invoices are processed. Helps Accounting prepare certain budget-related documents.
• Collaborates with HR with regard to employee records, i.e.: evaluations, hiring, terminations and time reports.
• Undertakes personal projects including move, immigration documentation, personal and family travel, personal appointments, coordinating with agencies and vendors.

• Diploma in secretarial or office automation.
• 5+ years\xe2\x80\x99 experience as an Executive or Administrative Assistant
• Advanced knowledge of Excel, PowerPoint, Word and Outlook
• Marked interpersonal relations skills
• Excellent organizational skills, marked ability to prioritize
• Highly autonomous
• Accommodating and versatile
• Qualities required: tact, discretion, initiative, diplomacy, attention to detail, multi-skilled, professionalism and outgoing nature
• Ability to deal with emergencies and work under pressure
• Flexible to work from Downtown office.

• We understand that there is life at work and life outside of work. Here are a few benefits we all benefit from that support us to be our creative best.

• We provide discounts to nation-wide gyms, onsite gyms (when we\xe2\x80\x99re in the office), an Employee and Family Assistance Program, as well as a virtual wellness program.

• Gym discounts
• Local in-office free gyms
• Employee and Family Assistance program
• Weekly virtual wellness events
• In addition to in-house training, we provide an annual lifestyle allowance of $1500 so you can grow your skills.
• Conferences & training budget
• Regular internal training programs

• Let us help you invest in your future with 3% matching towards your pension and multiple forms of income protection.

• Annual bonus structure
• 3% CPP matching