Job Description

We are currently looking for an exceptional Executive Assistant to support the EVP, Corporate & Capital Markets Finance, based at our corporate head office in Downtown Toronto. In this role, you will have the opportunity to support a focused and energetic Executive with a varied portfolio. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team\xe2\x80\x94part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

As a member of this team, you will be responsible for:

• Providing a full range of confidential administrative services for the EVP, ensuring quality service and professionalism at every interaction. These include fulsome calendar, task, contact and inbox management, travel scheduling and coordination, expense reimbursements, guest reception, and materials production.
• Prioritizing and effectively organizing the EVP\xe2\x80\x99s workload to ensure critical items are highlighted and progressed
• Preparing reports, presentations, communications, and documents that convey professionalism and attention to detail. These may include materials relating to matters of a sensitive nature, and may require sourcing information and conducting self-directed research. These will require applying sufficient due diligence and checking to ensure a high degree of accuracy and appropriateness.
• Managing, coordinating and maintaining a complex calendar with conflicting priorities
• Monitoring incoming communications, including specifically all emails and phone calls
• Managing meetings, including scheduling, preparing agendas, arranging catering, taking minutes and documenting action items at leadership team meetings, strategic sessions and other as applicable
• Managing and coding invoices, approvals and accruals
• Scheduling and coordinating team events such as all-team Town Halls, Leadership team meetings, offsites and other
• Recommending enhancements to increase the EVP\xe2\x80\x99s and the team\xe2\x80\x99s efficiency and effectiveness
• Building strong and effective relationships across the organization, including partnering with internal and external stakeholders
• Negotiating conflicting needs, including troubleshooting, handling matters with urgency, and following through on deliverables
• Building and enhancing team community through all interactions, including a desire to connect with colleagues
• Thriving in a fast-paced, office-based, team-focused environment while demonstrating autonomy and self-motivation, drive, flexibility and problem-solving
• All other duties, as required

To succeed in this role, you have:

• 10 years\xe2\x80\x99 experience supporting a finance-focused C-suite executive in a large, complex, international organization
• Excellent and top-notch skills and experience in the entire MS Office Suite, with a special focus on Outlook, To-Do, OneNote, PowerPoint, Word and SharePoint
• Passion for maintaining order, organization, prioritization and pace
• Evident skills in spoken and written communication
• A post-secondary education is preferred

And you demonstrate

• A sense of urgency and the ability to perform extremely well under time pressures, multi-tasking, meeting tight deadlines while maintaining attention to detail
• Superior people skills, maintaining courtesy, professionalism and a constructive disposition in all contexts and with all stakeholders.
• Curiosity and an eagerness to learn and fully understand the EVP\xe2\x80\x99s portfolio, to better assist the EVP and you in your respective roles
• Discretion, judgment and confidentiality
• A desire to grow in your role, through expanded duties, through soliciting and responding to feedback, and through mentoring and partnering with other executive assistants in your network

Our story:

Founded in 1962, OMERS is one of Canada\xe2\x80\x99s largest defined benefit pension plans, with $127.4 billion in net assets as at June 30, 2023. OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children\xe2\x80\x99s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe \xe2\x80\x93 serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Omers