Job Description

Come Work with Us!

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you\xe2\x80\x99re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title Executive Assistant



What is the Opportunity?

As an Executive Assistant in the Operations Transformation team, you play a critical role by providing direct support to the Vice President, Operations Products & Solutions & Vice President, Workforce Management & Talent Transformation within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of both leadership teams. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership teams, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare/reconcile for both Vice Presidents expense reports.

What will you do?

• Provide executive administrative assistance in support of the Vice Presidents maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Assist as the primary liaison for the senior executives, with senior internal and external stakeholders.
• Coordinate and maintain senior executives\xe2\x80\x99 correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
• Proactively manage complex travel arrangements/itinerary, ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the senior executives\xe2\x80\x99 and leadership team\xe2\x80\x99s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Provide office management support to the team which may include but is not limited to coordinating new hires, managing technical and equipment needs while ensuring adherence to IT and team policies.
• Partner with the other Executive Assistant to support the broader Operations Transformation team.

What do you need to succeed?

Must-have:

• 3+ years of Executive or Administrative support experience supporting senior leadership.
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the office of the senior executives.
• Anticipate the needs of the senior executives and flag questions or opportunities before issues arise.
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

What\xe2\x80\x99s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team.
• Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.
• Significant exposure to stakeholders across multiple businesses.
• A collaborative culture that recognizes innovative business ideas.

Job Summary

Address: TORONTO, Ontario, Canada

City: CAN-ON-TORONTO

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: Personal and Commercial Banking

Job Type: Regular

Pay Type: Salaried

Posted Date: 2023-01-18-08:00

Application Deadline: 2023-02-03-08:00

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.

Royal Bank of Canada