Job Description

I am the Director of a complex and exciting branch in the Central Agencies I&IT Cluster of the Treasury Board Secretariat. With multiple lines of business, a broad spectrum of stakeholders and a large, diverse team, we have challenging deadlines, a wide variety of projects to complete and services to deliver. I am looking for an extraordinary person to provide me with strong executive support/advice to coordinate scheduling, and handle issues management, workflow, human resources, finances, and communications.

If you are a great organizer, at your best under pressure, intuitive, able to manage relationships and you feel no task is impossible to accomplish, this may be the position for you. You must be able to manage your time and prioritize work. You cheerfully help with the multitude of things that need to get done - from the critical to the mundane. You are able to develop excellent working relationships with everybody. You love handling every type of issue and crisis imaginable. You feel every new task is an opportunity to gain the experience you need to take you further in your career. You have a keen interest in technology and change management. You like to try new things and are a \xe2\x80\x98digital first\' kind of person.

NOTE: This position is located at 222 Jarvis Street, Toronto and/or 33 King Street West, Oshawa; however, alternate work arrangements including flexible hours, hybrid remote work, and compressed work week may be available.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario\'s Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will:

• Manage tracking systems, monitor the status of business responsibilities and make decisions in the director\'s absence on the coordination of branch operations.
• Review material and prioritize information for the director, maintaining a bring-forward system.
• Provide support for, and oversee the coordination of, branch/division wide meetings.
• Coordinate the preparation of correspondence for branch policy matters, house notes, Cabinet submissions, and issues management correspondence.
• Coordinate the preparation of communications for the branch.
• Coordinate and provide input into the development of branch financial forecasts and budgets.
• Coordinate the human resources functions of the branch.
• Research and complete special assignments.

How do I qualify?

Analytical, Problem Solving, and Planning Skills:

• you can coordinate and provide input into the development of strategic, operational and human resources planning, by analyzing and consolidating information, and preparing reports for the director\'s approval
• you can identify and research contentious issues and determine optimum resolution of such issues
• you can coordinate and carry out special assignments and prioritize work to meet deadlines

Communication Skills:

• you can prepare briefing notes, correspondence, and respond to inquiries
• you can negotiate timelines or extensions to meet competing priorities and deadlines
• you have tact and discretion to deal with issues of a contentious, confidential or sensitive nature

Administrative Knowledge and Skills:

• you have knowledge of administrative processes to provide executive support to the director\'s office
• you can manage tracking systems, monitor the status of business responsibilities and make decisions in the director\'s absence on the coordination of branch operations
• you can identify and coordinate responses to contentious issues, and acquire and apply knowledge of protocols for Minister/Deputy Minister/ADM\'s offices to effectively coordinate the flow and content of briefing materials
• you can provide support for and oversee the coordination of branch/division wide meetings including scheduling meetings, preparing and distributing meeting materials, summarizing, analyzing, and following up on issues

Financial Knowledge and Skills:

• you can develop and manage systems and processes for branch administration, business and financial planning, budget administration, contract management, and invoice and travel expense processing
• you can coordinate and provide input into the development of branch financial forecasts and budgets

Computer Skills:

• you have computer proficiency to prepare spreadsheets, presentations, correspondence, and reports

Additional Information:

Address:

• 1 Permanent, 222 Jarvis St, Toronto, Toronto Region or 33 King St W, Oshawa, Central Region

Compensation Group:
Association of Management, Administrative and Professional Crown Employees of Ontario




Understanding the job ad - definitions Schedule:
6



Category:
Administrative and Support Services



Posted on:
Monday, January 30, 2023

Note:

• T-TB-190660/22
  
  **Effective, April 1st, 2022 the correct salary range for this position is $65,826 to $92,030 per year in compliance with AMAPCEO collective agreement provisions.