Job Description

Kelly Services has partnered with a Mining company who is looking to hire a permanent Executive Assistant to support the CEO and executive team. This position will be completed as an in-office position with their offices located in the Financial District within the Downtown Toronto area. The successful candidate will report to the CEO and would be responsible for providing administrative and office support to enable the CEO and executive team to maximize the time focused on critical work.

Responsibilities include, but are not limited to:

• Provide support to CEO and the executive team
• Schedule and attend weekly meetings for the executive team
• Gather and distribute documents in advance to team meetings
• Draft meeting agenda and meeting minutes
• Track meeting reports and follow up on action items
• Plan and coordinate travel
• Assist in monitoring project work for President and request project updates from team members
• Prepare expense reports
• Schedule meetings with internal and external stakeholders
• Organize and schedule off-site meetings/visits for the executive team
• Identify and implement process improvements for increased productivity and efficiency
• Pick up and distribute mail
• Order and monitor inventory of office supplies
• Manage vendor relationships
• Coordinate payment of vendor invoices
• Assist corporate secretary in preparation of documents/materials ahead of board meetings
• Distribute documents in advance of board meetings
• Draft meeting minutes and follow up on post meeting action items of board meetings including attendance and fee tracking
• Ad hoc administrative duties or errands as required

The ideal candidate for this role will have:

• Must have a minimum of 5 years of experience supporting C-Suite level executives (CEO, CFO, COO etc.)
• 10 + years of experience providing administrative support
• Prior experience working in Diligent platform is an asset
• Flexibility to work outside of regular business hours when required
• Strong communication skills, both written and verbal
• Strong organization and attention to detail skills
• Advanced MS Office skills and the ability to handle sensitive documents with discretion are a must
• Strong interpersonal skills and a great attitude, with the ability to work with all levels of staff are required in this position

Why Kelly?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work--just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.