Job Description

\xe2\x80\x8bReq ID: 153835
Company: Nova Scotia Health
Location: Western Zone, South Shore Regional Hospital
Department: MEDWZ Executive Medical Director
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 5-Apr-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\'re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

The Executive Assistant is responsible for providing comprehensive administrative support to the Executive Director by effectively coordinating the day-to-day operation of the Executive Director\'s Office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio. The Executive Assistant provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolio. The position is responsible for the development and mentorship of the administrative assistants within the portfolio and supports other management team members on occasion.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• Minimum of 5-7 years\' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
• Excellent communication, interpersonal, prioritizing and organizational skills.
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
• Demonstrate exemplary customer service skills (high degree of diplomacy, tact, discretion and good judgement)
• Ability to make solid business decisions, problem-solve and simultaneously handle multiple job tasks and/or priorities
• Demonstrated ability to understand and assess priorities of all requests
• Proven ability to plan effectively, meet deadlines and seek out or develop innovative solutions to support planning and execution of work Adaptability to unanticipated changes, ability to prioritize and multi-task within a fast-paced environment
• A commitment to collaboration and a joint-accountability approach Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time position; 75 hours bi-weekly

Compensation and Incentives

$25.25 - $31.56 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

\xe2\x80\x8bThis is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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