Job Description

Executive Assistant - (Owners Rep.)

Location:

Remote/In-Office

Employment Type:

Full-Time

About Us

Patry Group of Companies is a leading real estate development company specializing in delivering high-quality residential, commercial, and mixed-use projects. Our team thrives on collaboration, innovation, and operational excellence, and we are seeking an organized and proactive

Executive Assistant

to support our

Owners Rep.

in managing day-to-day administrative and operational tasks.

Position Overview

The Executive Assistant will work closely with the Owners Rep. of Construction to streamline administrative functions, manage communications, coordinate schedules, and ensure seamless operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment.

This is a

remote

position, with occasional in-person meetings or site visits as required.

Key Responsibilities

Calendar & Scheduling Management

Organize and maintain the Owners Rep. calendar, including scheduling meetings, conference calls, and site visits. Proactively resolve scheduling conflicts and ensure efficient time management.

Meeting Coordination & Minutes

Prepare agendas, coordinate logistics, and ensure all materials are ready ahead of meetings. Attend meetings, take accurate minutes, and track action items to ensure timely follow-up.

Email & Communication Management

Monitor, prioritize, and manage the Owners Rep. email inbox. Draft and respond to correspondence on behalf of the Owners Rep. as needed.

Project & Document Support

Assist with preparing reports, presentations, and documentation related to construction and development projects. Maintain organized digital files and records for efficient project tracking.

General Administrative Support

Handle expense reports, travel arrangements, and other administrative duties as assigned. Act as a liaison between the Owners Rep. and internal teams, external partners, and stakeholders.

Qualifications

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role. Experience in

real estate development

or

construction industry

preferred. Proficiency with

Microsoft Office Suite

, Google Workspace, and scheduling tools (e.g., Outlook, Calendly, Zoom). Exceptional written and verbal communication skills. Strong organizational and time-management abilities with keen attention to detail. Ability to handle confidential information with discretion. Self-motivated and able to thrive in a

remote work environment

.

Why Join Us

Flexible remote work arrangement. Opportunity to work with an experienced, innovative, and collaborative team in the real estate development industry. Direct impact on the success of high-profile construction and development projects.
Job Types: Full-time, Permanent

Expected hours: 40 per week

Education:

Bachelor's Degree (required)
Experience:

Executive Assistant: 3 years (required)
Work Location: In person