Job Description

Executive Assistant to the Dean

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Executive Assistant to the Dean provides confidential administrative assistance and secretarial support to the Dean of the College of Nursing. The incumbent is responsible for dealing with many highly confidential items which require strict and careful handling of College and U of M procedures. This position requires the ability to exercise considerable independence in judgment and action, and a high degree of tact, diplomacy and discretion in dealing with all levels of University staff, as well as external groups.

The incumbent is responsible for managing the human resource functions related to UMFA, including promotion and tenure. The incumbent is the College expert on the Academic hiring process and is the main information source to the Dean regarding academic appointments. The incumbent is responsible for the coordination and administration of the academic search process for the College, ensuring that procedures outlined in the UMFA Collective Agreement and policies are adhered to. The incumbent has a strong knowledge of the academic search process and communicates effectively with the Rady Faculty of Health Sciences Human Resource, VP Academic and Provost Office, and HR Service Centre.

The qualifications and experience we're looking for:

Baccalaureate degree in management, business administration or commerce is required. Master's degree in related field preferred. A minimum of 5 years directly related administrative experience providing senior level executive support is required. Experience in dealing diplomatically with the general public, senior leaders, staff, and students is required. Experience preparing correspondence on behalf of others in senior positions is required. Experience in an academic setting is preferred. Experience in human resource management including University of Manitoba collective agreements, specifically UMFA, and knowledge of Human Resource policies preferred. Experience with VIP, Aurora, and Concur is preferred. An acceptable equivalent combination of education and experience may be considered. Excellent written and verbal communication skills is required. Must have initiative and ability to anticipate and resolve problems and exercise good judgement. Detail oriented and must understand the importance of confidentiality is required. Excellent and accurate keyboarding skills required. Advanced skills in current versions of Microsoft suite of programs (Word, Excel, Powerpoint, Outlook Calendar) and Adobe Acrobat required. Superior organizational and time management skills and the ability to work independently as well as in a team environment is required. Superior administrative skills together with adaptability and the capacity to investigate and apply new methods of administration and organization within the Dean's office is required. Ability to establish and maintain good working relationships with all levels of staff, students and the public is required. Ability to perform efficiently under pressure and adapt to changing workload and priorities is required. Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.

Closing Date:

August 12, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $54,081.76-$75,714.47 per year

Benefits:

Dental care Extended health care
Schedule:

Monday to Friday
Work Location: In person