Job Description

About Us:

Terra Nova Medical Clinics is one of British Columbia's largest and fastest-growing physician-led clinic networks. With a strong commitment to innovation, inclusivity, and excellence in healthcare delivery, we are expanding rapidly across the province. Our leadership team is seeking a high-performing Executive Assistant to support the CEO in managing business operations, strategic initiatives, and daily priorities.

Position Summary:

We are seeking an experienced, highly organized, and proactive Executive Assistant to provide direct support to the CEO. This is a key administrative role that requires exceptional attention to detail, professional communication skills, and the ability to manage complex schedules and projects in a fast-paced healthcare environment.

Key Responsibilities:

Manage the CEO's calendar, scheduling meetings, prioritizing tasks, and coordinating logistics Act as the primary point of contact for internal and external communications on behalf of the CEO Prepare high-quality presentations, reports, correspondence, and meeting minutes Organize and coordinate board meetings, strategic planning sessions, and team retreats Track and follow up on key deadlines, business development initiatives, and grant submissions Liaise with clinic managers, physicians, partners, and external stakeholders professionally and confidentially Assist with special projects, research, and event planning Maintain digital organization systems and ensure data confidentiality Provide personal administrative support when required

Qualifications:

Can start ASAP This is a hybrid work setup, and there will be occasions when you are asked to be present at particular clinic locations in Vancouver and Richmond. Minimum 2 years of experience in an Executive Assistant or an administrative support role Outstanding organizational, time management, and multitasking skills Excellent written and verbal communication abilities Strong proficiency in Google Workspace, Microsoft Office, and project management tools Ability to handle confidential information with discretion Proactive, self-motivated, and solution-oriented mindset Experience in healthcare or supporting C-suite executives is a strong asset Experience in social-media community engagement considered as a strong asset

Why Join Us:

Work closely with a nationally recognized CEO and leadership team Join a mission-driven, award-winning healthcare organization Enjoy a collaborative and flexible work culture Competitive salary and benefits package Opportunities for professional growth and mentorship
Job Type: Full-time

Pay: $25.00 per hour

Benefits:

Dental care Extended health care Flexible schedule Vision care
Work Location: Hybrid remote in Richmond, BC V7C 1T4