Job Description

About Us:

At The Magen Group, we specialize in creating unforgettable private events--from elegant weddings and lively mitzvahs to sophisticated corporate gatherings. With a reputation for creativity, precision, and flawless execution, we bring our clients' visions to life with style. We are seeking an experienced, highly organized Executive Assistant to support our CEO and play a pivotal role in helping our leadership team stay focused, efficient, and prepared--especially during high-energy event seasons.

Job Summary:

This is a dynamic opportunity for a driven and proactive professional who thrives in fast-paced environments. As Executive Assistant to our CEO, you'll manage daily operations, provide high-level administrative support, and serve as a trusted partner in ensuring the business runs smoothly behind the scenes. Your ability to multitask, stay calm under pressure, and maintain impeccable attention to detail will be key to success in this role.

Key Responsibilities:

Manage the CEO's complex and shifting calendar, scheduling meetings, calls, and travel with accuracy and discretion Coordinate logistics for client meetings, internal team sessions, and event planning milestones Arrange staffing of entertainers, production and logistics for each of the CEO's events while considering budgets. Includes booking event production and coordinating logistics pre and post events. Compiling & preparing pre-event run down sent to on-site staff Draft and edit emails, communications, proposals, and event-related documents Organize and maintain files, event budgets, records, contracts, and timelines with a focus on accuracy and efficiency Anticipate the CEO's needs and proactively address potential scheduling or operational conflicts Book and manage detailed travel arrangements including accommodations, flights, and transportation Handle confidential information with the utmost integrity Support special projects and provide research, reporting, and coordination support as needed

Qualifications:

2+ years of experience as an Executive Assistant, ideally supporting a CEO or C-suite executive Previous experience in the events, hospitality, or creative industries is highly preferred Outstanding organizational and time management skills Strong verbal and written communication skills Ability to work under pressure, problem solve, and manage competing priorities with grace Strong initiative and ability to work independently Proficiency in Microsoft Office, Google Workspace, Monday.com, Canva and scheduling or project management tools.

Perks & Benefits:

Competitive salary based on experience Health benefits Collaborative, creative team environment Opportunities for growth in a fast-paced and expanding company Get a front-row seat to the behind-the-scenes magic of unforgettable events

How to Apply:

Please submit your resume and a short cover letter describing your relevant experience and why you'd be a great fit for this role. We look forward to hearing from you!

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

Casual dress Dental care Extended health care Paid time off
Schedule:

Monday to Friday On call Weekends as needed
Work Location: Hybrid remote in North York, ON M6B 1V9