Executive Assistant To Ceo Maternity Leave Coverage

Kelowna, BC, CA, Canada

Job Description

Wanted: Executive Assistant to the CEO (14 month Maternity Leave coverage)



Do you thrive in fast-paced environments where no two days are the same? Do you love making things run like a well-oiled machine, anticipating problems before they arise, and ensuring everything is handled with precision? Does the idea of working directly with a visionary CEO excite you? If so, we're looking for you!


You


• Love solving problems before they happen--you anticipate, plan, and execute with precision.
• Are obsessed with organization, efficiency, and ensuring every detail is accounted for.
• Thrive in fast-paced change, take decisive action, and run with great ideas--even if they're not yours.
• Bring high energy and a solutions-focused mindset to all your interactions.
• Handle confidential information with absolute discretion and professionalism.
• Are highly resourceful, adaptable, and thrive on making an executive leader more effective.


We


• Work to protect and restore the environment while making sustainability cool.
• Move fast, take risks, and aren't afraid to fail forward.
• Value intelligence, resourcefulness, and innovative thinking over rigid experience requirements.
• Encourage testing, learning, and growing--we love data-backed, creative decisions.
• Believe that accountability drives success, so we foster empowerment, not entitlement.


Our Core Values


• Commit to a culture that builds a strong community.
• Foster creativity to inspire fresh innovation.
• Embrace courage by taking action despite uncertainty.
• Live with awareness and consciousness of our choices.


The Company



At Lomi & Pela, we are designing waste out of the human experience. Our mission is to create a waste-free future, developing products made of environmentally sensible materials to educate and inspire a global community who are committed to making a positive impact on our planet.



We are famous for being the creators of the world's first compostable phone case and are now innovating waste with Lomi, the must-have home smart-waste appliance for anyone who cares about the environment and hates gross garbage. With the push of a button, Lomi transforms food scraps into natural fertilizer, reducing landfill waste and making sustainability effortless. Join a team of innovators and problem-solvers who are building a better future, one product at a time.


The Opportunity



As the Executive Assistant to the CEO, you will be the right hand to our CEO, ensuring their time is spent on the highest-impact priorities. You will manage schedules, coordinate projects, and act as a key strategic partner, ensuring everything behind the scenes runs seamlessly. This is not a task-driven role--it is about owning executive operations and enhancing the CEO's effectiveness.


The Responsibilities


• Own the CEO's calendar, schedule, and time management, ensuring maximum efficiency and focus on strategic priorities.
• Step in to troubleshoot any issues that impact the CEO's workflow
• Prepare for and follow up on meetings, take notes, and ensure decisions are captured, and action items are executed.
• Manage communication and correspondence, drafting and filtering emails, reports, and documents with precision.
• Act as a liaison between the CEO and internal/external stakeholders.
• Maintain relationships with key partners, clients, and senior leadership.
• Organize C-suite planning events, dinners, and off-site meetings
• Assist with strategic planning, research, and execution of key initiatives.
• Track key projects and initiatives, ensuring alignment across teams and that CEO-driven tasks are completed.
• Leverage technology tools, including Notion, Monday.com, and Superhuman, to streamline workflows, optimize scheduling, and enhance efficiency.
• Provide confidential and proactive support in both professional and personal responsibilities (Coordinate travel, personal scheduling, and logistics to ensure seamless execution)


Qualifications


• Strong organization and time management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills, with the ability to condense messaging
• Proactive problem-solver who anticipates needs and takes initiative.
• Ability to anticipate needs and strong decision-making skills
• High level of discretion and professionalism in handling sensitive information.
• Tech-savvy and process-driven with experience using GSuite, Notion, Monday.com, (Superhuman email is an asset).
• Adaptability and composure in fast-paced, high-stakes environments.
• Valid BC Drivers License required
• Occasional business travel/driving is required


We are looking for the best of the best--someone who is organized, proactive, and thrives in an environment where no two days are the same. If that sounds like you, we want to hear from you!


Commitment to Diversity



Lomi & Pela are committed to fostering a diverse, inclusive, and equitable workplace. We value unique perspectives and welcome applicants of all backgrounds, identities, and experiences.


Compensation: $60,000-$68,000 CAD

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Job Detail

  • Job Id
    JD2370204
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Kelowna, BC, CA, Canada
  • Education
    Not mentioned