Job Description

Job Title:

Executive Assistant to the CEO

Location:

Delta, BC

Schedule:

Monday to Friday 9am - 5pm (40 hours per week)

Job Purpose:

As the

Executive Assistant

to the CEO, you will play a critical role in enabling high performance by protecting the CEO's time, driving operational clarity, and ensuring smooth day-to-day execution. This is not a traditional administrative support role. This position requires a detail-obsessed professional with high emotional intelligence, strong tech fluency, and the ability to proactively manage up.

This is a role for someone who is committed to growing alongside a fast-scaling company, and who finds deep satisfaction in structure, consistency, and improving systems over time. You are intrinsically motivated to refine processes, prevent things from falling through the cracks, and bring calm to complexity. You proactively identify inefficiencies, seek out clarity, and take ownership of raising your own standards because doing so enables the CEO to stay focused on high-level strategy and the company's next stage of growth.

Job Focus:

Protect the CEO's time and priorities

by managing schedules, filtering communication, and ensuring focus on high-value work.

Drive execution on leadership initiatives

through effective follow-up, documentation, and support for key systems like EOS.

Support cross-functional projects

by tracking progress, creating simple project plans, and ensuring timely completion of deliverables.

Ensure clear internal communication

by preparing company updates and summarizing leadership decisions and priorities.

Bring consistency and structure

to meetings, documentation, and day-to-day operations through strong organization and attention to detail.

Key Responsibilities:

Executive Support

Manage the CEO's calendar and schedule with precision, protecting time for priorities and adjusting as needed. Filter and organize the CEO's inbox; draft or delegate responses where appropriate, and ensure important communications are surfaced. Coordinate travel, prepare daily materials, and keep the CEO organized and focused.

Meeting & Admin Coordination

Prepare agendas, take meeting minutes, and track follow-ups from leadership and operational meetings. Support EOS execution by maintaining Rocks, Scorecards, and To-Dos, and ensuring accountability through documentation and follow-up.

Internal Communication & Social Media

Draft internal updates and summaries from leadership notes and support the flow of internal communication. Coordinate content scheduling and posting for CEO-level or company-branded social media, using input provided by leadership.

Project Coordination

Build and manage simple project timelines or Gantt charts to track leadership cross functional projects Follow up with stakeholders, monitor deadlines, and ensure deliverables are completed on time. Maintain momentum on multi-step projects with little oversight.

HR Administrative Support

Support hiring and onboarding tasks such as scheduling interviews, preparing onboarding documents, and coordinating with new hires. Maintain organized employee records and assist with policy and document distribution.

Process & System Support

Maintain digital filing systems, templates, and SOPs. Adopt and implement new tools and platforms as required to improve workflows. Create structure and systems that reduce friction and increase clarity across admin processes

Personal Assistant Support

Provide occasional support with personal scheduling, coordination of appointments, and other personal tasks as needed. Coordinate maintenance and insurance logistics for personal vehicles. Maintain discretion and professionalism when assisting with personal matters on behalf of the CEO.

Skills & Competencies:

Proven success and growth in an administrative, operations or executive assistant role (experience as an EA is an asset but not required) Exceptional attention to detail, with a high standard for accuracy, formatting, and follow-through Demonstrated ability to manage shifting priorities and stay organized in a fast-paced, high-growth environment Strong judgment and discernment, able to filter information, anticipate needs, and make decisions aligned with CEO priorities Clear, professional communication skills across written, verbal, and digital formats Proactive and resourceful, with ability to take initiative to solve problems and improve systems without needing to be asked Technologically confident, comfortable adopting and implementing new tools and digital systems independently Class1 license with clean driver's abstract required Diploma or certificate in Business Administration, Office Administration, or related field preferred Exposure to HR administration, EOS (Entrepreneurial Operating System), and leadership support is an asset

This role is full-time and in-office during the initial 90-day probation period. Following successful completion, there may be an opportunity to shift to a hybrid schedule (minimum three days per week in-office).

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

Casual dress Dental care Employee assistance program Extended health care Life insurance On-site parking
Schedule:

Monday to Friday
Language:

French (preferred)
Licence/Certification:

Class 1 drivers license and clean abstract (required)
Work Location: In person