Job Description

About Us

ZeroKey is a venture-funded high-growth tech company changing industry with physical artificial intelligence (AI) and breakthrough patented micro location technology. Our industry-leading location technology is 100-times more accurate than competitors, and drives advanced artificial intelligence solutions not otherwise possible on the shop floor. Read more about our technology on our website: https://zerokey.com/

Headquartered in Calgary and founded in 2016, ZeroKey has experienced tremendous annual growth that is only accelerating as our technology matures and reaches more markets and customers. Today, with 30+ core patents and products in use across an exponentially growing client list reaching over 25 different countries and 3 different continents, we are excited to be adding this new role to the team along with several others as part of our long-term growth plan.

Want to know what it's like to work at ZeroKey? Join us for a tour of our 20,000 sq. ft. facility: https://youtu.be/rxNhGiFayGA

The Executive Assistant to the CEO is responsible for supporting the Chief Executive Officer across a broad range of administrative and management activities to ensure smooth day-to-day execution of the CEO functions. The EA will act as a primary point person to coordinate the CEO's schedule and tasks, as well as assist with general administrative day-to-day responsibilities including inbox management, preparation of draft memos and policies, record keeping, team communication, deadline management and prioritization, and other tasks essential to carrying out the CEO functions.

The successful applicant will have meticulous attention to detail and excellent organization skills, and enjoy working in a tightknit team environment that thrives on group success.

General Role & Responsibilities

Act as a point person to marshal commitments and requests of the CEO Apply critical thinking skills and take ownership of day-to-day challenges to solve problems quickly and efficiently Build internal and external relationships crucial to the success of the organization Provide general administrative support to the CEO including scheduling, organizing internal and external meetings, preparing meeting agendas, and various related materials Prepare or modify documents such as contracts, legal and banking documents, internal and external presentations, correspondence, reports, memos and emails Workflow management - first point of review for various administrative obligations such as reviewing statements of work, confidentiality agreements, invoices, purchase orders, etc. Provides a bridge for smooth communication between the CEO and internal departments, demonstrating leadership to maintain credibility, trust, and support with staff Handle sensitive information confidentially Development of reports and presentation material for wide ranging internal and external events and presentations Assist with travel arrangements and coordinate with internal teams to execute on internal and external events Purchase requisitions and good receipts management for the CEO General office administration and support All other duties as assigned

Travel:

ZeroKey often undertakes large team trips to key industry events globally, both for sales and marketing activities and internal team summits. The EA role has managerial oversight over the planning and execution of many of the particulars of these events. A valid passport and a willingness for moderate travel (1-3 events per year) is essential.

Experience and Education:

Minimum 1 year related administrative experience, with responsibility providing support to a senior executive University degree or equivalent experience Educational or work background in business administration and/or project management are definite assets Executive Office Administration Diploma is an asset

Required Skills and Knowledge:

Familiarity with AI tools, such as ChatGPT Excellent computer and software skills including Microsoft Teams, Microsoft Office (Outlook, Word, Excel, PowerPoint), and Windows Excellent organizational and time-management skills Ability to work independently, set priorities, manage multiple tasks and projects and meet deadlines Flexibility to adapt to changing priorities within a fast-paced environment. Focus on detailed execution, continuous improvement, and willingness to own outcomes. Willingness to be a "hands-on" member of the team Proven problem solver and decision maker Proven ability to communicate with both internal and external stakeholders Eligibility and willingness to travel moderately

Beneficial Skills:

Business administration experience Paralegal experience Prior experience at a tech start-up or scale-up company
Job Type: Full-time

Pay: $60,000.00-$85,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee stock purchase plan Extended health care Life insurance On-site parking Paid time off Stock options Vision care Work from home
Ability to commute/relocate:

Calgary, AB: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

administrative assistant or executive assistant: 2 years (required)
Work Location: In person