Job Description

Executive Assistant

Calscapes Ltd. | Remote (Calgary-based preferred)

Are you the kind of person who sees chaos and instinctively starts organizing it? Do you enjoy running point on details so leaders can focus on big decisions? Do you thrive in a fast-paced environment where no two days look the same--and you're trusted to figure things out?

If that sounds like you, read on.

Calscapes Ltd.

is a growing Calgary-based company operating in snow removal, landscaping, property maintenance, and related services. We're practical, execution-focused, and growing fast. We're looking for a highly capable

Executive Assistant

to work directly with ownership and help run the business across operations, people,

and marketing

.

This is a

remote role

, but it is

not hands-off

--you'll be in

daily communication and check-ins with management

to stay aligned, prioritized, and moving fast.

You'd be a great fit for this role if...You're good at:

Organizing everything(tasks, people, schedules, inboxes, priorities) Moving fast

without dropping details

Technology, systems, and learning new tools quickly Creating and coordinating marketing, social media, and content Writing clearly and professionally for email, posts, and internal communication Anticipating problems before they become problems
Extra awesome if:

You're calm under pressure and resourceful by default You have a "figure it out" mindset You notice grammar errors, missed steps, and loose ends instantly You can manage multiple projects at once without constant direction You enjoy bringing structure to growing businesses You've supported owner-led or operations-heavy companies before
What you'll do

Your responsibilities will include, but are not limited to:

Executive & Operations Support

Providing high-level administrative and operational support to ownership Managing and organizing email inboxes and calendars Scheduling internal and external meetings and follow-ups Drafting, editing, and managing communications on behalf of leadership Setting up e-signature documents and ensuring completion Initiating purchases, orders, and basic vendor coordination Booking travel and accommodations when required
People & Admin Support

Assisting with hiring coordination, onboarding, and staff documentation Tracking staff hours, schedules, and administrative workflows Supporting basic HR and people-management processes Helping maintain organized digital files and internal systems
Marketing, Social Media & Content

Assisting with social media management and content scheduling Creating, editing, and organizing basic marketing content (posts, captions, short-form content, internal updates) Coordinating photos, videos, and on-site content with operations teams Helping maintain brand consistency across platforms Supporting basic website updates and content management (

website management experience is a strong asset

)
Systems & Growth

Helping improve systems, workflows, and documentation as the company scales Identifying inefficiencies and proposing better ways of working
What you'll need

Proven experience as an Executive Assistant, Operations Assistant, or similar role Experience supporting leadership in a fast-paced, growing environment Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) Comfort using social media platforms and basic content tools Clear, professional written and verbal English communication skills High attention to detail and follow-through Ability to work independently

while staying closely aligned through daily check-ins

Discretion and professionalism when handling sensitive information

Nice to have (but not required):

Website management experience (WordPress, Squarespace, or similar) Basic design or content tools (Canva, scheduling tools, etc.) Experience in construction, trades, landscaping, or service-based businesses
Why join Calscapes

At Calscapes, you won't be micromanaged--and you won't be left guessing. This role offers:

Flexible working hours Fully remote work with

daily communication and accountability

Competitive compensation based on experience Direct exposure to leadership and business operations Opportunities to grow into a senior operations or leadership-support role Real autonomy paired with clear expectations
Up for the challenge?

Don't wait. Apply today.

Please include:

Your resume A short cover letter

A link to a 1-minute video

explaining why you'd be a strong fit for this role and how you like to work
We're looking for someone who wants to

own this role

, not just fill it.

Job Type: Full-time

Pay: $44,611.52-$65,285.38 per year

Benefits:

Extended health care
Work Location: Hybrid remote in Calgary, AB T2G 2V4