Job Description

About Us

We're a fast-growing custom home design studio specializing in

residential architecture and interiors

. Our work blends creativity, precision, and a deep passion for design, creating truly unique homes across Ontario and beyond.

As we continue to grow, we're looking for a driven, detail-oriented, and proactive

Executive Assistant

to work directly with our CEO. This is a dynamic role that touches every part of the business, from design operations to client communication, and plays a key part in keeping our projects and team moving forward.

What You'll Do

Manage and organize the CEO's

inbox and communications

, including drafting, prioritizing, and following up on emails. Handle

client calls and inquiries

with professionalism, ensuring excellent communication and response time.

Coordinate schedules

, book meetings, and manage calendars for both internal teams and external partners.

Delegate and track tasks

across the team to keep projects on schedule and ensure deadlines are met. Assist with

project coordination

helping organize files, follow up on deliverables, and keep things running smoothly. Support

billing and collections

by monitoring payments and following up with clients when needed. Help prepare

presentations, proposals, and meeting notes

for client and consultant meetings. Anticipate needs, stay one step ahead of the CEO to ensure priorities are clear and the day runs efficiently. Maintain confidentiality and handle sensitive company information with professionalism and discretion.

What We're Looking For

3+ years experience

as an Executive Assistant, Office Manager, or similar role. Exceptionally organized with the ability to manage multiple projects and priorities. Strong communication skills, professional, polished, and confident. Comfortable working in a

fast-paced creative environment

where no two days are alike. Tech-savvy experienced with

Google Workspace, Microsoft Office

, and project management tools (Asana, Trello, or similar). Experience with

QuickBooks Online

or general invoicing/bookkeeping is a plus. A genuine interest or background in

architecture, interior design, or construction

is an asset.

Why You'll Love Working Here

Be part of a

growing, creative company

working on amazing custom homes and interiors. Collaborate directly with the CEO and leadership team, your work will have real impact every day. Dynamic, fast-paced environment where your initiative and ideas are valued. Opportunities for growth and learning as the company continues to expand.

If you're the kind of person who loves to stay organized, thrives on variety, and enjoys supporting creative, high-performing teams, we'd love to hear from you.

Job Types: Full-time, Part-time

Pay: $35,000.00-$70,000.00 per year

Expected hours: 20 - 30 per week

Benefits:

Flexible schedule Paid time off Work from home
Work Location: Hybrid remote in Barrie, ON L4M 1G5