Job Description

Overview

KLC kre-a-tiv Inc. is an established interior design firm of more than 18 years, now growing across two new divisions -- the FILL THE GAP Collection and the kre-a-tiv Vault. We operate in a fast-moving environment where design, product innovation, and operational excellence intersect.

The Executive Assistant will play a key role in supporting the President and the broader team across operations, organization, project management, social media, and administrative systems. This role is well suited to someone who is highly organized, adaptable, proactive, and comfortable working across multiple areas of the business. You will help the company run smoothly behind the scenes while contributing meaningfully to major initiatives across KLC.

Responsibilities

Executive & Administrative Support

Support the President & Lead Designer with daily project updates, client information, schedules, and follow-up tasks Upload meeting notes, prepare agendas, document decisions, and track action items across the business Assist with calendar management, travel coordination, and preparation for client, partner, and team meetings Stay ahead of timelines and priorities, anticipating needs before they arise
Business & Operations

Organize and maintain digital systems including Notion, Google Drive, SharePoint, JobTread, and Canva Match receipts to credit card statements in collaboration with the bookkeeper Assist with ordering products, tracking deliveries, and supporting procurement needs Support basic warehouse tasks including opening packages and supporting inventory organization Assist with occasional product returns, pickups, or drop-offs as needed Ensure project information is consistently updated, accurate, and easy for the team to access Maintain smooth workflows through correct file naming, version control, and organized shared spaces
Design & Client Support

Assist with client setup days, onsite preparation, and hands-on support during project-work Help source, track, and upload Amazon affiliate products into Shopify Provide support for design-related tasks when needed Keep design files, notes, and project documentation organized and current
Creative & Marketing Support

Assist with social media posting, caption writing, and preparing content for various platforms Collaborate on creative ideas across KLC's three divisions: Designs, the Collection, and the Vault Support the creation of documents and marketing materials in Canva
General Support

Adapt to shifting needs across all divisions Maintain professionalism, confidentiality, and clear communication at all times Bring structure, accuracy, and a solutions-focused mindset to daily tasks

Requirements

Experience & Skills

Strong organizational skills Excellent written and verbal communication; must demonstrate strong spelling ability Strong knowledge of Microsoft Office and cloud-based tools (Google Workspace, SharePoint, etc.) Experience with, or willingness to learn: Notion, JobTread, Canva, Shopify, and related platforms Comfortable supporting social media tasks and light content creation High comfort level with AI tools; daily use of AI is expected (KLC systems will be taught) Ability to track information accurately, especially numbers (e.g., entering product pricing, matching receipts, supporting budget tracking) Ability to manage multiple priorities and work in a fast-paced environment Valid driver's license and access to a reliable vehicle
Personal Qualities

Uses strong judgment and practical problem-solving skills Approaches work with consistency, care, and a sense of responsibility Comfortable working in a dynamic environment with shifting priorities Proactive, anticipatory, and able to stay ahead of what's needed Maintains professionalism while supporting a busy leadership team Flexible during time-sensitive periods or project deadlines Organized, dependable, and able to adapt to a wide range of tasks
Job Type: Full-time

Pay: $22.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Company events Dental care Disability insurance Extended health care Life insurance On-site parking
Application question(s):

What type of weekly schedule are you looking for, and are you open to occasional flexibility during busy periods? When are you available to start?
Work Location: In person