Job Description

Westland Insurance Group Ltd has an exciting opportunity for an Executive Assistant in Surrey, BC at our Brand New Head Office. This is an exciting opportunity for an individual with exceptional communication and organization skills.

What we offer:

• Competitive salary
• Comprehensive medical and dental benefits
• Diverse mix of staff and demonstrated work/life balance
• Career growth opportunities and continuing education programs
• [add role or branch specific details if necessary]

The Opportunity:

Reporting to the Senior Executive Assistant, this individual will play a key role in supporting members of the Executive Team in delivering on the strategic goals of the organization through exceptional executive support. This role will serve as the primary point of contact for internal and external matters pertaining to the Executives.

In this role you'll:

• Manage information of a sensitive and confidential nature, coordinate the flow of information ensuring accurate and timely delivery of administrative services and keeps the assigned Executives apprised of issues and activities
• Prepare for and attend assigned meetings, track & follow-up on action items, and escalate any issues/concerns for executive team
• Build a strong working relationship with Senior Managers, effectively gather and disseminate information
• Demonstrate confidence in problem solving, while continuously expanding knowledge; proactive in accepting responsibilities while working independently to ensure administrative needs of the executive team are met
• Professionally represent Westland, serve as a representative of the company in lieu of the executives
• Communicate in a compelling manner to influence and persuade internal and external stakeholders/customers at all levels
• Management of Executives' email, calendar and day-to-day scheduling - exercising considerable judgment, tact and discretion when handling information of a confidential and sensitive nature
• Coordination and administration for booking meetings, rooms, hotel & travel arrangements, catering, distribution of agendas, meeting materials
• Monitor incoming calls, requests and correspondence; courteously dealing with all by handling, delegating or responding appropriately
• Coordinates and supports special events
• Employ expertise in the use of software to create a variety of documents and presentations

Here's what you bring:

• A minimum of 3-5 years' experience supporting executive level management
• Solid problem-solving skills, initiative and the ability to anticipate Executive needs
• Demonstrated ability to maintain confidentiality and exercise discretion
• Very strong written and verbal communication skills
• Advanced computer skills including word processing, spreadsheet, presentations, desktop publishing
• 60 wpm typing skills
• Impeccable attention to detail and accuracy
• Positive and customer focused attitude

Westland Insurance Group is one of the largest and fastest-growing independent property and casualty insurance brokers in Canada. With a national network of 195 locations and over 2,100 employees, the company continues to expand coast to coast. Westland's brokers provide expert advice to home, business, farm, life, and auto insurance clients. Since its founding in 1980, Westland has remained a family-owned company that is committed to supporting its local communities.

Westland Insurance Ltd. is an inclusive organization that values diversity in its workforce. We listen, champion equality and diversity, and create safe welcoming spaces where everyone has a voice and is free to be themselves. Westland Insurance Ltd. encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@westlandinsurance.ca

Other details

• Job Family Active Jobs and Positions
• Pay Type Salary

• 9850 King George Blvd, Surrey, BC V3T 4Y3, Canada