Job Description

Are you a proactive, resourceful, "figure-it-out" type who loves to organize chaos and keep a fast-paced business running smoothly? Do you thrive wearing multiple hats -- admin, marketing, financial coordination, and project management?

If so, you might be the perfect fit as our new

Executive Assistant / Operations & Marketing Coordinator.

About the Role

We're a rapidly growing marine company looking for an EA who is

part operator, part marketer, part creator, part business brain.

This is NOT a traditional assistant role. You will have a direct impact on revenue, efficiency, and customer experience.

You will work closely with the owners to streamline operations, manage communication, support marketing campaigns, organize the CRM, keep sales moving, and ensure nothing slips through the cracks.

This role is ideal for someone who loves:

Structure Efficiency Problem solving Tech platforms (CRM, marketing tools, automations) Content creation Business growth
You'll love this role if you believe in:

Holding yourself to a

high standard of excellence

Being a lifelong learner committed to

growth and mastery

Treating customer satisfaction as a

non-negotiable priority

Creating

win-win-win outcomes

where everyone succeeds together

You Are Someone Who:

Anticipates needs before being asked

Thrives in a small, fast-moving company

Learns new digital tools quickly

Communicates confidently and clearly

Loves both analytical + creative work

Loves being "the person who gets things done"

Core Responsibilities1. Executive & Administrative Support

Manage and organize company inboxes Filter communication and respond on the owners' behalf when appropriate Schedule, manage, and protect the owners' calendars Prepare leadership & operations weekly meeting agendas Book travel, ferries, accommodations for crews Manage digital files, photos, receipts, and company documentation Coordinate with the internal teams

2. Operations & Project Coordination

Track company projects and deadlines Keep CRM data clean, accurate, and updated Maintain company calendar and job scheduling systems Prepare reports, documentation, and SOPs Support technicians with scheduling, parts shipping, and communication Ensure customer communications are timely, professional, and accurate

3. Light Financial Coordination

Upload receipts into QBO correctly Assist with preparing data for budgeting and cash flow planning Support inventory tracking and reporting Support with Accounts Payable/Receivable

4. Marketing & Content Support

Manage social media posting, YouTube Shorts, and basic content formatting Assist with ad creatives, email campaigns, and copy refinements Help run and update marketing campaigns (Meta & Google) Support the creation of guides, landing pages, and customer funnels Assist with organizing marketing assets and improving online presence

5. Sales & CRM Support

Maintain and optimize CRM organization Sales Pipeline Support lead nurture workflows Follow up with warm leads assigned to you Support quote preparation and customer communication

Qualifications Required:

Strong organizational and communication skills Tech-savvy and comfortable learning new platforms Ability to write professionally and clearly Ability to self-manage with minimal supervision Exceptional problem-solving skills High discretion and confidentiality

Bonus (but highly valued):

Experience in content creation (Canva, Reels, short-form video) Experience in admin, operations, marketing, OR finance -- preferably a blend Experience with CRM platforms Experience with QuickBooks Experience with digital marketing tools (Meta Ads, Google Ads, email marketing) Experience in a trades, construction, or operations-heavy company

What This Role Offers

A chance to be the right hand to the owners of a fast-growing company Opportunities for professional development in marketing, operations, and business strategy A dynamic, varied role -- no two days look the same A workplace that values initiative, efficiency, and innovation Growth potential into

Operations Manager

,

Marketing Manager

, or other as the company grows

Location & Hours

Full-time On-site in Sicamous (possibly work from home in the winter months)

Monday-Friday

Job Type: Full-time

Pay: $40,000.00-$65,000.00 per year

Benefits:

Casual dress On-site parking Paid time off Work from home
Work Location: Hybrid remote in Sicamous, BC