Job Description

We are seeking a dynamic and highly organized Executive Assistant to support the General Manager and the broader leadership team. This role goes beyond traditional administrative support, requiring a proactive individual who thrives in a fast-paced environment, enjoys creative tasks, and contributes to the overall efficiency and culture of the office.



Provide high level administrative support to the General Manager and leadership team Prepare and edit correspondence, presentations, reports and other documents Attend leadership meetings, take minutes, and follow up on action items as needed Act as a liaison between the General Manager and internal/external stakeholders Oversee day to day office operations, ensuring a well organized, welcoming and productive environment Coordinate office supplies, vendor relationships and facility needs Support onboarding of new employees and assist with internal communications and engagement activities Design and produce internal communication materials such as newsletters, announcements, and event collateral Assist with planning and execution of events, business updates, and recognition programs Identify opportunities to streamline processes and improve administrative workflows.

Education: College diploma in a related field or an equivalent combination of education and experience 3+ years of experience in an administrative or executive support role Ability to handle confidential information Strong communication skills, both written and verbal Excellent organization and time-management skills with the capacity to prioritize multiple tasks Demonstrated initiative and problem-solving capability Professional, reliable and able to work independently with minimal supervision Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.