Job Description

Executive Assistant (Director Development Path) - Strategic & Operational Excellence

Monday to Friday: 9am to 5pm

A self-starter with exceptional organizational skills, consistently anticipating needs and taking decisive action without waiting for instruction--driving results through initiative and foresight.

This pivotal role serves as the operational backbone of the executive office, demanding a dynamic blend of high-level administrative acumen, exceptional communication finesse, and masterful multitasking. The ideal candidate thrives in fast-paced environments, demonstrates unwavering discretion, and consistently takes initiative to anticipate needs before they arise.

Luxcare is seeking a

highly organized, tech-savvy Executive Assistant

to support our CEO in the day-to-day operations of a fast-paced, mission-driven organization. This role is ideal for someone who thrives in a dynamic environment.

A natural relationship-builder with exceptional customer service and sales acumen, this individual excels at creating seamless onboarding experiences that foster trust, drive engagement, and lay the foundation for long-term client success.

Home Health Care field a plus - vehicle a plus, min 5 years of exp.

Send resume to: info@luxcare.ca

Key Responsibilities

Support the CEO with daily operational tasks, scheduling, phones, staff and clients. Assist in signing on new clients--confidence in sales and relationship-building is essential. Handle email correspondence, document preparation, and digital filing. Create and manage basic social media content to support company visibility. Maintain a calm, kind, and professional demeanor in a busy, often hectic environment. Work closely with staff and clients, offering patience, empathy, and clear communication.

Duties

Provide exceptional customer service by acting as the first point of contact for internal and external stakeholders. Perform data entry and maintain accurate records through effective filing systems. Handle incoming communications via multi-line phone systems with professional phone etiquette. Support daily office operations by managing supplies, coordinating front desk activities, and maintaining a welcoming environment. Assist in the preparation and execution of contracts using DocuSign to ensure timely processing. Proven experience as an Executive Assistant or in a similar administrative role is required. You take great initiative without having to be asked. You are professional, creative, think outside the box and thrive at being your best at all times. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Skills to manage multiple priorities effectively and can handle multiple task at the same time. Excellent typing skills with attention to detail for accurate data entry and documentation. Demonstrated ability to maintain confidentiality while managing sensitive information. Experience in customer service roles that emphasize communication and interpersonal skills. This position offers an exciting opportunity to work closely with executive leadership while contributing to the overall success of our organization. If you are a motivated individual with a passion for supporting high-level executives, we encourage you to apply. Shared after hours calls Must like dogs :)

Why Luxcare?

Be part of a compassionate team making a real difference. Work closely with a visionary CEO and leadership team. Enjoy a respectful, positive and collaborative, and growth-oriented culture. Competitive salary and benefits.
This role demands not only professional excellence but also a high level of integrity--respectful conduct, a consistently positive attitude, and a commitment to fostering a supportive team environment are non-negotiable. Gossip and negativity have no place here.

Come join our Family!

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Extended health care Mileage reimbursement On-site parking Vision care Wellness program
Work Location: In person