Job Description

Executive Assistant

Location: Richmond, BC (Unit 702 - 8119 Park Road, Richmond, B.C.)

This role is an

on-site role (not hybrid or remote) at our Richmond Office

This role will begin as a

part-time role leading to full-time hours

Jas S. Sidhu, CPA Professional Corporation is a firm built on a foundation of technical expertise and positive relationships with our clients, staff and community. We are licensed with CPABC, CPA Alberta and CPA Ontario and service clients across all three provinces in person and virtually. Our professionals provide exceptional service, helping clients with advice they can trust. In turn, we offer an environment that fosters a people-first culture with a high priority on personal and professional growth, providing you with a unique opportunity to develop your skills and advance in your career.

HOW WE CONDUCT BUSINESS

We value the trust that our clients put in our firm and are deeply committed to ethical behaviour in all that we do. Our shared values and guiding principles of Integrity, Respect, and Collaboration are not just words on a page, but the foundation of our operations. They help us make ethical decisions and maintain this trust with our clients, our staff, and the public. We provide value for money to our clients and never cut corners in our work. We conduct 100% of our professional work in-house and never outsource to third parties, ensuring the highest level of quality and integrity in our services.

THE ROLE

Our Richmond office is looking for an Executive Assistant to join the team starting October 2025. This role will primarily provide administrative support the firm's Principal and Founder, Jas Sidhu, CPA, CBV. This client facing role is critical to our firm's operations and you will have the opportunity to make a significant impact from day one. Key responsibilities include the following:

Executive Support:

Provide comprehensive administrative support to the Principal and Founder, as well as general support to other staff members within the firm. Proactively manage the Principal's calendar, prioritizing and handling his inbox, scheduling and controlling appointments, monitoring emails and messages, documenting correspondence, identifying priorities, and coordinating all types of meetings (conference calls, video conferences, live meetings) with required materials. Assist the Principal with staff scheduling and coordinate staff timesheets for bi-weekly payroll. Coordinate staff travel arrangements and prepare expense claims for approval.

Client & File Management:

Assist with full cycle file management, including preparing client engagement letters, management representation letters, and transmittal letters. Support client billing records, including job setup, WIP management, invoicing, accounts receivable and payable, and collections. Liaise effectively with clients and other third parties via phone, email, and in person to obtain information and documentation relevant to client engagements (e.g., initial client intake, updates, follow-ups). Maintain accurate and up-to-date client profiles in client management software and physical files. Handle all incoming telephone calls, ensuring timely and appropriate responses.

Document & Communication Support:

Coordinate, prepare, edit, and/or proofread various documents such as correspondence, presentations, and reports using diverse software. Support firm communication efforts, including drafting, editing, and distributing correspondence, proposals, pitch decks, and marketing materials. Assist with social media content creation, campaigns, and brand voice.

Office Administration & Maintenance:

Support in-person meetings by receiving clients, planning with caterers in advance, and providing refreshments to attendees. Manage and order necessary stationery supplies. Oversee the cleanliness and organization of client-facing spaces to uphold our professional image. Manage light housekeeping tasks, including vacuuming and the upkeep of the coffee station. Assist with general office tasks such as photocopying, filing, and managing mail/courier services.

Operational Efficiency & Improvement:

Take initiative to enhance the efficiency and effectiveness of the office by proposing improvements, writing procedures, reformatting and converting documents, and recommending more efficient software. Manage the firm's website and liaise with external IT service providers.

Relationship Building:

Build positive working relationships with the firm's clients and staff, effectively responding to requests and suggestions.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS

You have minimum of 3 and preferably 5+ years of experience in an office administration role anywhere in the world, preferably in an accounting or law firm. You have strong general computer skills, including a minimum typing speed of 45 words per minute. You have strong written and verbal English skills; Writing clearly and grammatically correct documents (e.g. emails, letters, procedures) and can convey straightforward messages with tact. You have strong working knowledge of MS Office (Excel, Word, PowerPoint). You are able to follow processes and procedures surrounding confidential documents and information. You display strong problem-solving, analytical, and communication skills with attention to detail. You exhibit a strong work initiative and the ability to adapt to new challenges and ideas. You are a hard worker with a willingness to continually learn and improve over time. You have a track record of being punctual with respect to scheduled work. You have a desire to provide outstanding client service and a commitment to teamwork.

HOW WE DEFINE SUCCESS FOR YOUR ROLE

You demonstrate our firm values through all aspects of your work: Integrity, Respect & Collaboration. Clients describe you as positive, professional, and delivering high-quality & timely work product. You understand our client's industry, challenges, and opportunities. You share in an inclusive & engaging work environment. You actively participate in the adoption of digital tools and strategies to drive an innovative workplace. You grow your expertise through learning & professional development.

WHY WORK WITH OUR FIRM

Our firm is committed to providing an environment where you can be successful in the following ways:

We enable you to engage with how we change and evolve, being a key contributor to the success and growth of our firm across Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. Everyone counts: We believe every employee should have the opportunity to participate and succeed. We are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.
Job Type: Part-time

Pay: $17.85-$30.00 per hour

Work Location: In person

Application deadline: 2025-07-31
Expected start date: 2025-10-01