Job Description

About UsHabitat for Humanity Saskatchewan envisions a world where everyone has a safe and respectful place to live. As a provincial-wide, nonprofit housing organization, we are committed to mobilizing communities to support working, lower-income families in building strength, stability, and self-reliance. Through the power of volunteers, donors, and community partners, we lay the foundation for better, healthier futures for families across Saskatchewan. Formed from the merger of Habitat Regina, Habitat Saskatoon, and Habitat Prince Albert in 2021, our goal is to extend our reach and impact, serving more families throughout the province.The OpportunityAs our Executive Assistant, you will be at the heart of our operations, playing a pivotal role in steering our mission forward. Reporting directly to the CEO and collaborating across departments, you will oversee key operational, financial, and management activities, contributing to our strategic goals and supporting our community\'s vision.Key DutiesOffice Administration Management:

• Ensure a smooth office operation by handling a range of tasks, from maintaining a well-stocked and organized supply closet to aiding in our daily operational tasks. This role is crucial in ensuring our office environment is efficient and conducive to productivity.
• Manage board duties, including taking meeting minutes, scheduling board and committee meetings, gathering operational reports from each department, and preparing board packages.
• Provide administrative support to various departments, including the Homeowner Services, Fundraising, and Marketing departments, ensuring seamless operations across the organization.

Property and Contract Management:

• Oversee and maintain organizational profiles and registrations, such as ISC profiles and other similar accounts, ensuring all information is accurate and up-to-date.
• File appropriate insurance information, ensuring compliance and timely updates.
• Assist with property management needs, including coordinating maintenance, managing leases, and overseeing utility contracts.Support the management of contracts, including leases, utilities, and other service agreements, ensuring all documentation is properly filed and accessible.

Financial Stewardship:

• Assist with financial administrative tasks such as processing reimbursement forms, tracking mileage and credit card expenses, and ensuring timely submission of financial documents.

General Administrative Support:

• Support the filing and organization of operational documents and information, ensuring easy access and systematic storage.
• Provide administrative assistance across various departments, enhancing operational efficiency and supporting organizational goals.

What We\'re Looking For

• A detail-oriented organizer with a knack for systematizing information and processes.
• A critical thinker who brings innovative solutions to complex challenges.
• Proficiency in financial principles, with a solid grasp of bookkeeping practices.
• Collaborative spirit, able to thrive in a dynamic setting.
• Qualifications in business administration, accounting, or related fields.
• Tech-savvy, with proficiency in QuickBooks Online, Microsoft Office, and database systems.
• An individual who values diversity and leverages the strengths it brings.
• A passion for making a tangible difference in the lives of families through affordable homeownership.

Why Join Us?

• Full-time position (35 hours/week) with a Monday to Friday schedule.
• Competitive benefits package including 3 weeks vacation, full benefits package and an RRSP match post-probation.
• Opportunity to be part of a global vision with local impact.
• A flexible and supportive work environment that values growth, learning, and work-life balance.

Habitat for Humanity Saskatchewan is more than a place to work; it\xe2\x80\x99s a place to make a real difference. If you\xe2\x80\x99re ready to contribute to a significant cause and join a team passionate about change, we\xe2\x80\x99d love to hear from you.

Habitat for Humanity Saskatchewan