Job Description

Our mission is to support overall health and preventative well-being through personalized care in a collaborative environment.

P/T Administrative Assistant

Approx 20-30 hours/week (some evening hrs required)

Responsibilities:

Greet and assist clients with a friendly, outgoing welcoming attitude Schedule appointments and manage client records Assist in the management of social media platforms Support daily clinic operations and provide general office assistance to providers with charting, cleaning treatment rooms etc. Perform light cleaning duties to maintain a tidy and welcoming environment Foster a warm, professional environment that aligns with our wellness-focused values
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Bonus if you're creative and able to bring our boutique wellness brand to life online

Think social

media, website content, and showcasing some of the amazing independent clinicians in our space.

Bonus if you have photography skills

Overview

We are seeking a highly organized and proactive Executive Assistant to support a dynamic office environment. This role requires a professional with strong administrative skills, excellent communication abilities, and proficiency in various office software. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple tasks efficiently to ensure smooth daily operations.

Duties

Perform data entry, filing, and record-keeping using dental software systems and processing insurance claims. Assist with bookkeeping tasks utilizing sage and perform basic bookkeeping duties as needed Support front desk operations including greeting visitors, managing phone calls, and directing inquiries efficiently Coordinate meetings and events by preparing agendas, materials, and logistical arrangements Maintain organizational systems for files, documents, and office supplies to ensure accessibility and orderliness

Skills

Experience with Sage for bookkeeping and financial record management Strong organizational skills with the ability to prioritize tasks effectively Demonstrated clerical experience with filing, proofreading, and administrative support functions Exceptional customer service skills coupled with professional phone etiquette
This position offers an engaging work environment where attention to detail and proactive support are valued. The successful candidate will play a key role in ensuring the efficiency of daily operations while providing exceptional support to leadership.

Job Type: Part-time

Pay: $20.88-$26.00 per hour

Expected hours: 20 - 30 per week

Work Location: In person