Job Description

JOB SUMMARY
The Executive Assistant is primarily responsible for comprehensive administrative support to the President & C.O.O. The role also includes corporate project management, event planning and communications as well as some support for the rest of the executive team. This position requires an individual with excellent organizational and communication skills, a lot of initiative and the ability to anticipate needs, think critically and offer solutions.

AREA OF RESPONSIBILITY / TASKS

• Manage the President & C.O.O.\'s agenda and coordinate meetings, catering and travel.
• Prepare reports, memos and PowerPoint presentations, including shareholder reporting.
• Follow-up on outstanding issues, projects, files and coordinate staff reporting.
• Draft internal and external corporate communications.
• Lead and/or support various corporate projects and events.
• Support division leads with general administrative tasks, as needed.
• Coordinate commercial insurance and collective bond programs.
• Assist with trademark management.

COMPETENCIES REQUIRED:

• Excellent communication skills, written and spoken, including presentations and public speaking;
• High level of professionalism and confidentiality;
• Organization, resourcefulness, initiative and flexibility;
• Detail oriented, analytical, strategic & critical thinking.

QUALIFICATIONS REQUIRED:

• DEC or BAC in Administration;
• 5 years of experience as an executive assistant;
• Perfectly bilingual in English and French, written and spoken;
• Intermediate to advanced user of MS office (Word, Excel, PowerPoint, Outlook, Teams);
• Ability to work within tight deadlines and in a context of constant change;
• Demonstrates authority when appropriate;
• Experience in project management and event planning an asset;
• Background or experience in Accounting and Legal an asset;
• Attention to detail for for graphic design/layout an asset (for PPT presentations).

Salary benefits : R\xc3\xa9gime de retraite, Assurances collectives, 3 semaines de vacances

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