Job Description

Are you looking for a new administrative challenge? Are you interested in a career in wholesale consumer goods or the pet industry? MyFamily Canada Distribution the exclusive Canadian distributor of MyFamily pet ID tags and Techla engraving machines is seeking to fill the role of Executive Assistant If you consider yourself as a jack of all trades within the administrative role, then you could be an ideal candidate. The Executive Personal Assistant will be accountable for supporting the personal, administrative, organizational, and daily needs of our president / CEO The ideal candidate for this position must have exceptional organizational and prioritization skills with a high attention to detail. Provide proactive administrative support including liaising with internal and external contacts, to ensure all needs of the executive and the company are met.

• Maintain and monitor the President / CEO calendar by coordinating appointments, meetings and facilitate prioritized response to matters requiring attention.
• Receive, screen, and direct all inbound telephone calls, e-mails and communications as required and respond to and resolve moderately complex inquiries / issues as applicable.
• Draft communications on behalf of the President / CEO as required
• Review all documents, reports, and correspondence and prepared for executive for format, content, grammar, spelling and make edits as necessary.
• Create and maintain executive filing system, including process improvements and digitization.
• Create, edit and review high-level spreadsheets, contracts, communications and e-mail correspondences with professionalism and detail.
• Identify and respond to requests confidently and be a professional representative of the executive.

Responsibilities

• Schedule and coordinate appointments and meetings
• Manage and respond to emails and phone calls in a timely manner
• Organize and maintain physical and digital files and Perform general administrative tasks such as data entry and document preparation etc.
• Assist with project coordination and completion of assigned tasks
• Act as a liaison between various internal and external stakeholders
• Anticipate needs and develop solutions

\xc2\xb7 You will be asked to take on special projects or initiatives that don\xe2\x80\x99t fall under a specific coworker or department. Requirements \xc2\xb7 Strong organizational and time management skills \xc2\xb7 Propensity to cope with quickly shifting priorities with patience and flexibility \xc2\xb7 Excellent written and verbal communication skills \xc2\xb7 Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint, ) \xc2\xb7 Ability to prioritize and manage multiple tasks with attention to detail \xc2\xb7 Strong interpersonal skills and the ability to work collaboratively with a team \xc2\xb7 Positive attitude, patience for detail, a high degree of self-awareness, personal accountability and integrity, and a drive to get things done. \xc2\xb7 5+ years\xe2\x80\x99 experience in a past similar role. \xc2\xb7 Post-secondary education in business management or administration a definite asset \xc2\xb7 English Native Fluency. \xc2\xb7 French Working Fluency. Spanish Would be an asset. \xc2\xb7 Sense of humour! Job Type: Full-time Salary: $50,000.00-$60,000.00 per year Benefits:

• Casual dress
• Extended health care
• On-site parking
• Store discount

Schedule:

• Monday to Friday

Ability to commute/relocate:

• POINTE-CLAIRE, QC: reliably commute or plan to relocate before starting work (preferred)

Language:

• English (required)
• French (required)
• Spanish (preferred)

Licence/Certification:

• Driving Licence (required)

Willingness to travel:

• 25% (preferred)

Work Location: One location