Job Description

Location:

In-office position (5470 Canotek road, Ottawa, ON)

Company:

Innovative Access Inc.

Job Overview:

Innovative Access Inc. is a fast-paced engineering company specializing in the design, supply, and installation of high-rise access equipment. We are seeking a highly organized and proactive Executive Assistant to support the President and Vice President. This role is essential to daily operations, executive support, and office management.

The ideal candidate is fully bilingual (English and French), professional, energetic, detail-oriented, and comfortable managing both business and personal tasks for senior leadership with discretion and efficiency.

Key Responsibilities:

Provide executive-level administrative support to the President and Vice President Manage calendars, scheduling, meetings, and appointments Coordinate internal and external meetings, agendas, and follow-ups Perform data entry and assist with select bookkeeping tasks Manage office operations, vendors, supplies, and documentation Coordinate office staff and support internal operations Assist with planning and execution of corporate events Perform office and personal errands for senior leadership Coordinate travel, logistics, and scheduling Communicate professionally with clients and stakeholders in English and French Prepare reports, memos, correspondence, and internal documents Maintain confidentiality and act as a trusted gatekeeper

Qualifications & Requirements:

Minimum secondary school diploma required College or university education considered a strong asset Fully bilingual in English and French, written and spoken (required) Proven experience as an Executive Assistant or Administrative Assistant Strong organizational, data entry, and time-management skills Excellent written and verbal communication abilities Proficiency with Microsoft Office, Outlook Calendar, and Google Workspace Experience with bookkeeping or QuickBooks is an asset Positive attitude, high energy, and proactive mindset Ability to manage multiple priorities in a fast-paced environment High level of discretion and professionalism Valid driver's license and access to a reliable vehicle (required)

Compensation & Benefits:

$24-$28 per hour, based on experience Health and dental benefits Life insurance
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Titre du poste :

Adjointe executive / Adjoint executif a la presidence et a la vice-presidence

Lieu :

Poste en presentiel

Entreprise :

Innovative Access Inc.

Apercu du poste :

Innovative Access Inc. est une entreprise d'ingenierie dynamique specialisee dans la conception, la fourniture et l'installation d'equipements d'acces pour immeubles de grande hauteur. Nous recherchons une adjointe executive ou un adjoint executif bilingue pour soutenir la presidence et la vice-presidence.

La personne ideale est tres organisee, proactive, professionnelle, energique et capable de gerer a la fois des taches professionnelles et personnelles avec discretion et efficacite.

Responsabilites principales :

Offrir un soutien administratif de haut niveau a la presidence et a la vice-presidence Gerer les calendriers, horaires, reunions et rendez-vous Coordonner les reunions internes et externes, les ordres du jour et les suivis Effectuer la saisie de donnees et soutenir certaines taches de tenue de livres Gerer les operations de bureau, les fournisseurs, les fournitures et les documents Soutenir la coordination du personnel de bureau Aider a l'organisation d'evenements corporatifs Effectuer des courses professionnelles et personnelles pour la haute direction Coordonner les deplacements, la logistique et les horaires Communiquer avec les clients et partenaires en francais et en anglais Preparer des rapports, memos, correspondances et documents internes Maintenir la confidentialite et agir a titre de personne de confiance

Exigences et qualifications :

Diplome d'etudes secondaires minimum requis Etudes collegiales ou universitaires considerees comme un atout important Bilinguisme francais et anglais, a l'oral et a l'ecrit (obligatoire) Experience pertinente comme adjointe executive ou adjointe administrative Excellentes competences organisationnelles et en gestion du temps Excellentes aptitudes en communication ecrite et verbale Maitrise de Microsoft Office, Outlook et Google Workspace Experience en comptabilite ou avec QuickBooks est un atout Attitude positive, energie elevee et esprit d'initiative Capacite a gerer plusieurs priorites dans un environnement dynamique Grand sens de la discretion et du professionnalisme Permis de conduire valide et acces a un vehicule fiable (obligatoire)
Job Type: Full-time

Pay: $24.00-$28.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance Mileage reimbursement On-site parking RRSP match
Language:

and write in french and english (required)
Licence/Certification:

Driving Licence (required)
Location:

Ottawa, ON (required)
Work Location: In person