Job Description

Our client is seeking a highly sharp, proactive, and detail-oriented Executive Assistant to support their Executive Director and HR team. This role requires strong decision-making skills, the ability to manage upwards, and a keen sense of urgency-especially when coordinating with politicians, MPPs, and other key stakeholders.Key Responsibilities

• Executive Support
• Manage the Executive Director's calendar, scheduling, and meeting agendas
• Take detailed meeting minutes and track action items
• Handle correspondence and liaise with senior officials, stakeholders, and politicians
• Arrange flowers and refreshments for meetings and events
• HR & People Services
• Support HR-related functions as part of the People Services team
• Assist with coordination of events and employee engagement initiatives
• Office & Event Coordination
• Ensure smooth logistics for meetings and events, sometimes working later hours (e.g., 12 PM - 7 PM)
• Oversee administrative functions to keep daily operations running efficiently

What We're Looking For

• Strong decision-maker who can take the lead and manage up
• Excellent organizational and communication skills
• Ability to work in a fast-paced environment with a strong sense of urgency
• Experience dealing with high-profile individuals (e.g., politicians, executives)
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint), Boardable, and Salesforce
• Fluency in English required; French is a plus

Work Environment & Culture

• Business casual dress code
• Hybrid schedule (2-3 days onsite, aligning with the Executive Director's presence)
• Free onsite parking

Compensation & Benefits

• Hourly pay range: $27.50 - $38.50
• No formal benefits, but additional compensation may be considered for the right candidate

If you're a proactive individual who thrives in a fast-paced environment and enjoys working closely with leadership, we'd love to hear from you!Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.xc2xa9 2025 Robert Half. By clicking xe2x80x9cApply Now,xe2x80x9d you're agreeing to Robert Half's Terms of Use.Robert HalfRobert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons...

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