Job Description

As an Executive Assistant to our Chief Commercial Officer (CCO) and Chief Strategy Officer (CSO), you will be responsible for ensuring their days go as smoothly as possible, and for the right candidate, supporting them in ways that extend beyond calendar management and coordination of travel. As such, we are open to exploring the candidacy of both experienced Executive Assistants, as well as more non-traditional applicants (e.g., recent university or MBA graduates) who are open to utilizing the role as a stepping-stone into any number of functions within the organization.

What We Can Offer You

• Compensation: We seek long term relationships with our employees and recognize and reward them with a competitive total compensation package that includes:

• An industry leading defined contribution pension plan with company matching contributions (up to 5%) and payment of service fees,
• Best-in-class health, medical and life insurance benefits;
• Access to virtual and telehealth services and apps; and
• Very progressive fertility, adoption and surrogacy benefits to support all definitions of family.

• Career: As a knowledge-based organization we will provide you with a wealth of learning opportunities and challenging work that will grow your knowledge, skills and abilities. At CBN, we encourage and empower our employees to chart their own career path, putting you in control of your future.

• Culture: Personal character is the foundation of our culture. CBN\'s 7 Core Principles shape and guide our behaviours and underpin the sense of community you will experience at CBN. Equality, diversity and inclusivity are important to us as an organization, and we are committed to fostering and developing a work environment where every employee is treated with dignity and respect.

What You Will Do

• Organization and Planning

• Manage and coordinate the CCO\'s and CSO\'s calendars and meetings;
• Schedule and coordinate customer visits, strategic off-sites, conferences, etc. and ensure that all pertinent information (invitations, agendas, security requirements, etc.) is disseminated in advance to all participants;
• Coordinate all venue and travel related aspects associated with these events (e.g., flights, transfers, accommodations, dining, etc.); and
• Complete and submit associated expense reports in a timely manner.
• Documentation and Presentations

• Capture/document meeting notes and follow-up on action items with action item owners, supporting them as needed (e.g., collect data, schedule follow-ups, etc.) and working with the CCO and/or CSO to help remove any roadblocks;
• Monitor, track, and provide status updates on various activities (e.g., strategic initiatives, internal and customer projects, etc.); and
• Develop, edit, and maintain presentations based on CCO and/or CSO provided frameworks and content.
• Relationship Management

• Develop and maintain relationships with internal stakeholders, select customer point of contacts, potential partners; and
• Support the development of agreements (liaising with Legal) and provide CCO and/or CSO with status and progress reports.
• Research and Investigation

• Liaise with various internal departments (Business Development, Marketing, etc.) and support the collection and analysis of market and competitor information that is folded into strategic/sales pursuit initiatives; and
• Various other duties and responsibilities.

Qualifications

Knowledge and Experience

• 3+ years of experience as an Executive Assistant OR a relevant post-secondary degree (Business/Marketing/Finance/Law/STEM) or MBA

Skills and Abilities

• Proficiency with MS 365 suite of applications (Outlook, Word, PowerPoint, Excel, SharePoint, etc.)
• Unimpeachable code of ethics
• Exceptional interpersonal skills (tact and diplomacy)
• Excellent communication skills (verbal and written)
• Excellent organization/time management/prioritization skills
• Well-developed problem solving skills
• Initiative

Mandatory Requirements

• Ability to obtain and maintain Government of Canada Secret (Level II) clearance.

About Us

CBN designs and develops industry leading solutions for the following domains: Border Security, Civil Identity, Driver Identification and Vehicle Information, Currency and Excise Control, and Lottery and Charitable Gaming. To learn more, visit .

As an Equal Opportunity Employer, Canadian Bank Note Company, Limited is committed to achieving a skilled workforce that reflects the diversity of the Canadian population. We encourage applications from women, visible minorities, people with disabilities and Aboriginal people. Canadian Bank Note Company Limited is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.

Canadian Bank Note Company