Job Description

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You'll act as a central hub between leadership, internal team members, and external partners. This is not a passive admin role. You will be expected to think, anticipate, and execute. Responsibilities: o Manage and optimize the executive's calendar, inbox, and priorities o Coordinate internal meetings, agendas, follow-ups, and accountability o Track action items across teams and ensure deadlines are met o Assist with documentation, SOPs, and process organization o Support hiring, onboarding, and internal communications o Liaise with vendors, partners, and professional advisors o Maintain organization across multiple business entities o Identify inefficiencies and proactively suggest improvements Qualifications: What We're Looking For o Strong organizational and time-management skills o Close attention to detail with the ability to see the big picture o Confident communicator (written and verbal) o Comfortable holding others accountable in a professional way o Tech-savvy (Google Workspace, task management tools, CRM/project tools) o Ability to work independently and make judgment calls o Experience supporting an executive or leadership team preferred Nice to Have o Experience in real estate, property management, or ventureship o Familiarity with EOS or other operating systems o Process improvement or operations background About Company: We are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we're looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.

Skills Required