Job Description

Executive Assistant / Office Coordinator

Belleville and Quinte West Community Health Centre

Compensation: $52,980 to $64,284 range, plus benefits

OUR MISSION

Belleville & Quinte West Community Health Centre (BQWCHC) is a dynamic community-based primary health care organization that provides community-focused health promotion, illness prevention, and comprehensive primary health care services. We work from a health equity perspective, prioritizing people and communities who face systemic barriers to accessing services and healthcare. The Centre has a vision for healthier communities where everyone belongs.

POSITION SUMMARY

The Executive Assistant/Office Coordinator provides a range of administrative and coordination support to the Executive Director, Management Team, Board of Directors to help facilitate effective management, governance and operation of the organization. Areas of focus include but are not limited to: corporate document management, executive administrative support, board portal maintenance, preparation of briefing materials and promotional materials as required, calendars and correspondence for the Executive Director and Management Team, procurement, assisting with special projects as needed, assisting in day-to-day facilities management, and coordinating information.

A copy of the detailed job description is available on request.

QUALIFICATIONS

The ideal candidate will be an experienced senior administrative assistant with:

Minimum of post-secondary diploma or equivalent

Four years senior administrative support experience, preferably in a non-profit environment

Experience working with a Board of Directors is preferred

Superior organizational, time-management, attention to detail, and prioritization skills

Excellent communication and interpersonal skills

Facility coordination experience is an asset

Experience setting up and maintaining administrative and document management systems

Proficiency in MS365 Office applications including SharePoint

Experience in WordPress and maintaining websites is an asset

BENEFITS AND OPPORTUNITIES

We provide a comprehensive benefits package to support your health and well-being, including:

Paid Vacation, starting at 4 weeks

Employer Paid Group Benefits Program

Employee Assistance Program

Healthcare of Ontario Pension Plan (HOOPP)

To apply for this opportunity please forward your resume and cover letter electronically to hr@bqwchc.com by June 6, 2025, at 4 p.m. (EDT).

Within the subject line of your email, please indicate the position title for which you are applying.

BQWCHC is an equal opportunity employer. If you require accommodation to participate in the hiring process, please email hr@bqwchc.com or call 613-962-0000 x 163.

We sincerely thank all applicants, however only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $52,980.00-$64,284.00 per year

Benefits:

Company pension Disability insurance Employee assistance program Life insurance Vision care
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 2025-06-06