Job Description

A large publicly traded and well branded client is seeking a talented, detail-oriented individual with substantial experience and a positive attitude for a challenging role. The successful candidate will thrive in a fast-paced environment, demonstrating the ability to manage multiple priorities with finesse, discretion, and confidence. Preference will be given to applicants with a background in financial services, including banking, insurance, or auditing. This exciting role will be fully in-office working and a positive and dynamic environment.

Key Responsibilities:

• Provide executive-level support and cultivate effective working relationships within the organization
• Plan and prioritize various meetings, including quarterly board meetings
• Coordinate travel arrangements for multiple associates and events
• Prepare presentation materials and organize conference calls
• Manage venues, materials, and catering needs for corporate meetings and events
• Prioritize and handle incoming/outgoing calls, requests, and correspondence
• Draft, review, and communicate information on behalf of the Board of Directors and other executives
• Handle incoming/outgoing mail and email, prioritizing items as needed
• Perform administrative tasks proficiently using Microsoft Word, Excel, PowerPoint, and Outlook
• Maintain confidential executive files
• Assist with financial reports and CRA year-end filing
• Handle expense tracking and invoice management
• Possess knowledge of CRA filing and year-end financial reporting
• Manage and assist with various ad-hoc projects as assigned

The ideal candidate will have a minimum of 5 years of experience in an Executive Assistant role, demonstrating a collaborative work style, flexibility, strong organizational skills, and the ability to prioritize multiple projects within tight timelines. This role requires a resourceful, innovative, and proactive individual with excellent people skills, outstanding communication abilities, sound judgment, integrity, and leadership qualities. The position also offers growth and advancement opportunities within the company for the right individual.

Recruiting in Motion