Job Description

Description

We are currently hiring for a Executive Assistant for our client in Toronto! If you are interested, please apply directly to this post and a Recruiter will contact you.

MUST have: Minimum 5 years previous administrative support experience and a minimum 3 years of executive-level administrative support.

Salary: $110,000 -$115,000
Perks: 10% Annual Bonus
Hrs: 8:00am - 5:00pm ( Hybrid 2-3 days in office, must be flexible if needed to be in office)
Vacation: 3 weeks
Benefits: Medical/Dental/Vision
Company RRSP program - matches up to 5%
Goodlife Fitness Corp Plan
Access to a Nutritionist

The Executive Assistant provides broad administrative support to the Office of the CEO. The ideal incumbent is: a self-starter who possesses a natural ability to communicate
effectively at all levels, exceptionally resourceful and self-directed, able to balance competing priorities, thrives in a fast-paced work environment and anticipate the needs of the

RESPONSIBILITIES:
? Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business\' leader.
? Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.) and
has is proficient with all Microsoft products and grammatical skills.
? Manages the calendar of the CEO to promote productivity including scheduling of all meetings, coordinating visits with internal/external contacts, booking appointments, making
all travel arrangements, personal appointments etc.
? Ensures CEO schedule is appropriately paced to facilitate enough time to prep for meetings and complete deliverables.
? Review mail/voicemail/email and answer calls on behalf of the CEO, prioritize and forward/action as appropriate.
? Track and manage the receipt of responses to requests for information made by the CEO.
? Follow up and act as a liaison for the Office of the CEO with various individuals both internally and externally, at all levels of the organization.
? Handle highly sensitive and confidential matters as part of daily administrative duties. Proactively manages an action item inventory and actions those within their purview.
? Ability to appropriately prioritize meetings, requests, tasks, materials, emails and requests for meetings.
? Be responsible for receipt, distribution, payment, and analysis of invoices and materials ordered for the department.
? Coordinate and complete various special projects/assignments as required.
? Proactively coordinates CEO involvement in internal and external events and meetings ensuring logistics, preparation time and materials are prepared/delivered on a timely basis
? Intuitively organizes CEO office materials including emails, communications, analysis and presentations. This includes artifacts archived for future reference as well as current action
or priority items or files

QUALIFICATIONS:
? Minimum 5 years previous administrative support experience, minimum 3 years of executive-level administrative support.
? Ability to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within (and external to) the business.
? Excellent organizationa

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