Job Description

The role of the Executive Assistant in Quebec is to provide administrative support to the President, CFO and Sr. Leadership team members in Quebec in the planning, management and coordination of administrative tasks. In addition, they will support, up to 20% of their time, the Real Estate department.

Responsibilities:

Executive Assistant support:

• Plan business travel (reservations, itinerary and documentation);
• Ensure the rigorous maintenance of the agenda, the organization of meetings and the preparation of documents prior to meetings
• Ensure the logistics and follow-up of various executive committee meetings and recurring meetings: send notices of meetings, reminders, track attendance, prepare and transmit necessary files, order food and beverages
• Prepares letters, memos, presentations and other documents that may contain confidential information
• Translate some documents and/or presentations (English/French)
• Design and update various company presentations
• Participate in the organization of special events
• Monitor phone systems and voicemail for Telecon
• Perform any other related tasks

Real Estate department support:

• Collect and ensure compliance of Certificate of Insurance for vendors and landlords
• Update the property Insurance file
• Keep facility files updated and organized
• Keep rent file up to date
• Help organize events
• Update and maintain the filing system

Job requirements:

• 7 to 10 years of relevant experience with senior management (C-Suite)
• Fluently bilingual, excellent knowledge of French and English, both written and spoken
• Excellent grammar, spelling and writing skills
• Excellent knowledge of MS Office Suite
• Demonstrate good judgment, initiative, autonomy and discretion
• Excellent communication and work organization skills
• Demonstrate professional rigor

ABOUT TELECON GROUP

Founded in 1967, Telecon is Canada\xe2\x80\x99s leading telecommunication network infrastructure services provider. The company leverages its national presence, thousands of skilled professionals, client relationships and more than 50-year history to offer industry-leading design, locate, infrastructure and connectivity solutions to telecommunication companies and corporate clients nationwide. Depending on the region and the type of work to be performed, Telecon operates under one of the following brands: Telecon, Telecon Design, AGIR Consultants, Promark-Telecon, Expercom, Chemco-Telecon Infrastructure, Telecon Entreprises, Marcomm, Plexus, Unified Systems Group, SC360, Questzones and TRJ Telecom. For more information on Telecon, visit www.telecon.com/

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Telecon Group welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

Telecon