Job Description

ABOUT STAFFING recruiters are Alberta's experts in connecting candidates with Executive Assistant jobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing's recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews, and make our matches to Executive Assistant jobs based on what will benefit both the employee and the employer. As Masters at Matching Culture, we can connect you with an extensive network of reputable employers. We evaluate each employer's expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality and values.

Job ID: 41397

Job Type: Direct Hire

Category: Administration

Location: Calgary, Alberta

Our prestigious client is a generational homebuilder with an exceptional reputation in the industry. They have a collective group of high performers devoted to the organization and have been in the business for 20+ years. With tenured staff and a dynamic leadership team, this group is looking to bring on an Executive Assistant to support the CEO, the executive team, and the HR department.

This role is expected to liaise between all internal and external partners. The candidate needs to be excited about facilitating administrative support across a multi layered organization. It is often outward facing in nature, and as such, can be very visible. As the company ambassador, the candidate will require the highest level of professionalism and discretion.

The perfect applicant will have executive level support experience and understand it is the little things throughout the day that allow the big things to happen. If this sounds like you, then apply today!

Duties and Responsibilities:

As a member of the team, reporting to the CEO, you will collaborate with team members and partners to execute effective administrative initiatives to support business objectives.

The key job functions are:

• Managing, booking, optimizing, and supporting the CEO's schedule
• Ensuring that the CEO has all material and briefing notes well ahead of meeting times, in a clear, easy to review format
• Maintaining the CEO's contact list and developing a relationship with those contacts
• Providing, as required, background research for the CEO on various matters
• Writing correspondence for the CEO
• Monitoring and managing the CEO's email accounts and responding as appropriate
• Attending various events to provide support to the CEO, sometimes outside of typical working hours
• Preparing agendas, briefing materials, and meeting materials
• Preparing the CEO's various expense reports and other administration requirements
• Managing the CEO's digital and paper filing systems
• Acting as a resource to the leadership team
• Handling confidential information and data - always adhering to privacy and confidentiality
• Staying current by continuously updating job and industry knowledge
• Leveraging technology to improve organization, communication, and efficiency
• Understanding the company's business model
• Actively building and maintaining an inviting company culture
• Stepping in to cover other administrative duties when needed
• Arranging corporate events, meetings etc.

Education:

• Relevant post-secondary

Qualifications:

• Vaccine mandate in effect
• Clean criminal record check

Experience:

• Five or more years' experience as an Executive Assistant supporting senior leadership
• Proficiency in full Microsoft Office Suite

Skills:

• Exceptional attention to detail, organized and a multitasker
• Extremely versatile and adaptable to personality types
• Supportive and collaborative team player
• Self-confident and positive
• Self-motivated - ability to work independently
• Remarkable at building internal and external relationships whilst handling difficult personalities
• Outstanding ability to create solutions
• Strong interpersonal communication and collaboration, both written and verbal
• Impeccable reading and writing
• Dedicated to efficient productivity
• Passionate about building a community and being the connector that makes it happen

Base Salary: $80,000 - 90,000+ per year (based on experience)

• Full benefits package included
• Free parking available

Work Hours:

• 40 hours per week

Remote Work:

• This position is not remote. You are required to be on site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer's needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You-we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada's greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer's requirements, a recruiter may be in touch to begin the recruitment process.

If you don't hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on. We are constantly posting administrative related jobs so check back with us regularly.

For more FAQs, feel free to stop by our page.

Please reference Job ID: 41397 in your application.

To apply for this job email your details to .

About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.