Job Description

A Quebec-based multinational is hiring an Executive Assistant to accompany the CTO in his functions. This versatile role requires a great sense of organization and flexibility, as well as a drive to learn and grow. If you're feeling ready for your next challenge, contact us!

YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO:

• Organize and coordinate calendars for internal and external meetings and phone conferences, as well as the preparation needed: preparing conference rooms, order food, prepare documentation related to the meeting, etc.;
• Redact and diffuse meeting minutes;
• Act as the representative of the brand and directors, respecting company's principles;
• Prepare documents, presentations and marketing communications as requested;
• Organize travel arrangements, making sure to follow budget and booking requests, and prepare authorization requests;
• Prepare expense reports and requests, approve timesheets and department team's expenses in the name of the CTP, and ensure follow-ups;
• Offer administrative support as needed, and participate in some tasks relating to projects or event planning;
• Accomplish any other related tasks pertaining to the scope of the position.

THE PROFILE WE ARE LOOKING FOR:

• Diploma in business administration or other relevant field is an asset;
• A minimum of five (5) years of experience as an Executive Assistant;
• A minimum of ten (10) years of experience in a similarly sized company (+5000 employees);
• Excellent knowledge of French and English, both written and spoken;
• Proficient with MS Office Suite and SharePoint, knowledge of ERP is an asset;
• Multitasking, respect of timelines, strong organization skills and good judgment;
• Autonomy, precision, eye for detail in a fast-paced environment.

SOME OTHER REASONS TO APPLY:

• A great work environment, with a flexible hybrid schedule;
• Group insurance and RRSP, stock purchasing options;
• Opportunity to be involved in interesting projects and grow within the company.

If you are interested by this position, send your resume to

Only the candidates selected will be contacted.