Job Description

Executive Assistant

Industry: Consumer goods

Location: Montreal

Salary: $60,000 - $70,000

CREATIVE, INTELLIGENT and MUST REVEL in details. YOU ARE A...HYBRID. Able to maneuver through the sophisticated nuances of corporate administrative machines and always FIVE STEPS AHEAD.

Our client is a successful client in the consumer goods industry and looking for a masterful Executive Assistant. A mover and shaker, and someone who gets things done. You know how to efficiently cut corners and eliminate red tape with confidence. This is an amazing opportunity for that person who is looking to be the right hand of a fast-paced busy business executive.

Your deliverables

• Support the Executive Manager with many personal commitments
• Accomplish workflow while organizing and facilitating the requirements of the Executive Manager in meeting their priorities
• Responsible for properly screening and responding to telephone calls and e-mails
• Research, prioritize and follow up on incoming issues and concerns addressed to the Executive Manager, including those of a sensitive nature; determine appropriate course of action, referral and response
• Manage calendar, travel agenda and itinerary
• Create and review written communications, reports, financial data, analysis, project work and spreadsheets
• Prioritize conflicting needs; handle all matters expeditiously, proactively and follow through on projects to successful completion often with deadline pressures
• Liaison for internal and external departments
• Facilitate planning, coordination, meeting material and presentations while providing a high-level overview of the Executive's priorities and prepares all necessary information
• Update key departmental documents and generate various departmental reports on a regular basis
• Manage daily administrative tasks and any projects or events as they come up
• Create and maintain filing system
• Keep leadership team apprised of all important and relevant information, and help information flow to and from stake-holders to help prioritization and decision-making
• Proactively identify opportunities to optimize processes to drive business results

Your winning background

• 5-10 years of executive administrative support; must have previous experience supporting a c-level executive to ensure the success of the role
• Certification of Office Administration program
• MUST be ethical with the highest standard of providing work excellence, confidentiality and extreme attention to detail; you pride yourself on tact and diplomacy
• Must be extremely trustworthy, proactive, dynamic and have an energetic personality
• You are a model of the leader you are supporting
• Intuitive and anticipatory; must be able to work independently
• Very tech savvy; advanced technical skills
• Proficient in Microsoft Office Suite
• Ability to work in a fast-paced environment
• Critical thinking and exemplary organizational and multitasking skills
• Bilingual with superior written and verbal skills in both English and French
• Work from home 30% of the time

Referral Bonus program: Ask us how to participate in our CANDIDATE REFERRAL PROGRAM

Our 24/7 Promise to you: Please note that only candidates who meet the above criteria will be contacted within 48hours

Feel free to contact your recruiter at any time for an update on your file