Executive Assistant
Job Description
As the Executive Assistant, you will play a key role in ensuring the smooth and efficient operation of the Office of Strategic Management (OSM). You will provide high-quality clerical and administrative support to the members of the OSM, demonstrating professionalism, discretion, and strong organizational skills.
More specifically, you will need to:
Coordinate meeting logistics, including room reservations, equipment, and required materials.
Oversee the day-to-day administrative services of the OSM, proactively anticipating needs.
Maintain and update filing systems and records to ensure accuracy, accessibility, and confidentiality.
Manage and update the Chief Executive Officer (CEO)'s contact database.
Greet and assist visitors in a professional and courteous manner.
Prepare, reconcile, and submit expense reports.
Sort, review, and distribute incoming mail, packages, and other deliveries.
Manage office supplies and related items for the OSM (e.g., stationery, business cards).
Qualifications
Diploma of Vocational Studies (DVS) in Secretarial Work or Business Administration. Minimum of five (5) years of relevant experience in a similar or related position. Excellent command of French and English, both oral and written. Strong written and verbal communication skills, with a keen eye for details. Sound judgment and superior ability to work effectively with minimal supervision. Demonstrated initiative and ability to anticipate needs and adapt to change. Professional and polished demeanour, with strong interpersonal skills. Advanced proficiency in the MS Office suite (Word, Excel, PowerPoint, Outlook). Strong sense of priorities and ability to manage multiple tasks and projects simultaneously. High degree of autonomy, reliability, and discretion.
Founded in 1825, Davie is Canada's largest shipyard. We build and repair specialized, essential vessels for government and commercial clients.
Working at Davie means embracing vast possibilities every day and taking part in an adventure where every project leads to something monumental. It's about tackling big challenges with creativity, determination, and passion.
There's a real sense of pride in being part of the Davie team. It's not just about delivering major projects--it's about innovation and pushing boundaries to accomplish something truly remarkable.
At Davie,
we forge the monumental
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Job Detail
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Job IdJD3445159
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationLévis, QC, CA, Canada
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EducationNot mentioned