Job Description

Are you a poised, detail-obsessed Executive or Administrative Assistant with a passion for supporting top-level leadership in a dynamic, high-stakes environment? Step into the world of luxury, innovation, and elegance by joining a globally recognized leader in the fashion industry-a company celebrated for its creativity, influence, and trailblazing spirit.
We are seeking a highly professional, agile, and proactive Executive Assistant to support two Vice Presidents with impeccable organization, discretion, and finesse. This is not just an administrative role-this is an opportunity to become a true right hand to visionary leaders.
What is offered to you:
- Enjoy a weekly paycheck
- Two paid sick/emergency days per year
- 4% Accumulated Savings deposited into separate account for own personal usage
What We're Looking For:
To thrive in this key role, you'll bring a rare combination of professionalism, initiative, and elegance.
Our ideal candidate is someone who possesses:
- 2-3 years of experience in an Executive Assistant or Administrative Support role
- Exceptional time management and organizational skills, with a sharp ability to prioritize and pivot as needed
- A Diploma, Certificate, or Bachelor's degree in Administration or a related field
- A highly independent, proactive approach, with the ability to anticipate needs before they arise
- Outstanding communication skills, both interpersonal and professional
- Fluency in spoken and written French is essential
Other Language Requirements: English
- Level of Proficiency Required: Advanced
- Reasons for Language Requirement: To communicate and support operations in other regions outside of Quebec
- Frequency of Use: Daily (for various tasks)
Key Responsibilities:
- Masterful high-level calendar management for senior leadership, ensuring seamless daily flow
- Booking and coordinating international and local travel with a meticulous eye for detail
- Handling international calls and stakeholder meetings, scheduling across time zones with diplomacy and precision
- Creating and managing purchase orders (POs) with accuracy and timeliness
- Coordinating venue bookings and event logistics for internal and external engagements
- Planning and scheduling meetings with cross-functional teams and external partners
- Acting as a vital bridge across divisions and departments, facilitating smooth communication and collaboration
- Maintaining a strong sense of discretion, initiative, and adaptability
- Operating with a solution-oriented mindset, ready to anticipate and resolve challenges gracefully
- Thriving in a fast-moving, ever-evolving environment while remaining composed and attentive
Join a company that not only leads the industry world but also fosters talent, collaboration, and creativity. If you're ready to elevate your career supporting top-tier executives in a truly inspiring setting, we want to hear from you.
Please forward your resume to Cristina Bilbao at cristina.bilbao@quantum.ca.
REFER AND EARN A $50 GIFT CARD! For more details, click here.
OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
CNESST permit numbers: AP-2000158 & AR-2000157
Services de Gestion Quantum Ltxc3xa9e
Founded in 1968 in Montrxc3xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...