Job Description

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO and Director of Operations. This critical role will manage complex schedules, coordinate communications, prepare meeting materials, and ensure seamless day-to-day operations for our executive team.

Key Responsibilities

Calendar & Schedule Management

Manage and coordinate complex calendars for CEO and Director of Operations

Schedule appointments, meetings, and travel arrangements

Prioritize scheduling conflicts and ensure optimal time management

Send meeting reminders and prepare daily schedules

Communication Management

Monitor and manage executive email inboxes

Draft, proofread, and send correspondence on behalf of executives

Screen and prioritize incoming communications

Coordinate internal and external communications professionally

Meeting Coordination

Prepare meeting agendas, materials, and presentations

Take detailed meeting notes and distribute minutes

Follow up on action items and deadlines

Coordinate logistics for internal and external meetings

Administrative Support

Handle confidential information with discretion

Prepare reports, documents, and presentations

Manage expense reports and invoicing

Coordinate with various departments to support executive priorities

Maintain organized filing systems (digital and physical)

Project Support

Assist with special projects and strategic initiatives

Track project deadlines and deliverables

Coordinate cross-functional team activities

Support business improvement initiatives

- support production entry and admin tasks that fall currrently under CEO

Job Type: Full-time

Pay: $43,087.71-$83,320.72 per year

Benefits:

Dental care Extended health care On-site parking Paid time off RRSP match
Work Location: In person